Assistant Director, Experiential Education

About the role

Career Advancement serves a student population of approximately 7,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement offers innovative and comprehensive career development services with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities.

Responsibilities

• Supports the administration of student payments, including those related to internships, stipends, scholarships, and other financial programs.
• Aids in vendor payments and purchase orders, working closely with team members and under the guidance of the Director to ensure processes are handled efficiently.
• Helps coordinate the administration of merit scholarship awards.
• Tracks student placements, supports payment processing, and assists in communicating with scholarship recipients.
• Responds to routine staff questions and escalates complex inquiries to senior team members as needed.
• Maintains and organizes data related to student payments, scholarships, and program participation.
• Aids in generating reports and tracking key metrics for leadership.
• Conducts one-on-one career advising sessions with first-year students, providing tailored guidance on resumes, cover letters, job search strategies, and career exploration.
• Communicates frequently with students to share opportunities and help them stay on track for success.
• Proactively identifies opportunities to ensure students are prepared for and receive career development opportunities.
• Manages and maintains efficient methods to track student data, quantify student engagement, and report on student outcomes.
• Tracks student progress in securing a job or internship using Salesforce.
• Provides support as necessary for data management and analytics, correspondence, and reporting to senior leadership and other constituents.
• Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers.
• Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.

Requirements

Minimum Qualifications:

• A college or university degree in related field.
• Knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications:

• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Proficiency with data entry, administrative workflows, and learning new systems.
• Outcomes-driven and action-oriented attitude.
• Multitask, meet deadlines, and work successfully and positively in a fast-paced environment.
• Adaptable and able to shift priorities, as needed, to ensure student outcomes and manage leadership priorities.
• Self-starter who works proactively to solve complex problems.
• Deep commitment to customer service, strong interpersonal skills and a high level of professionalism when interacting with internal and external clients.
• Excellent verbal and written communications skills; strong interpersonal, quantitative, and networking skills.
• Develop and deliver presentations; communicate to large groups as well as one-on-one with students, senior management, faculty, staff, and senior leadership.
• Develop strong relationships with a wide variety of constituents, including employers and external partners like alumni and parents, students, faculty, staff, and senior leadership.
• Problem-solving and reasoning, critical thinking and decision-making skills.
• Exemplary organizational skills and attention to detail.
• Maintain confidentiality and handle sensitive information with discretion.