Assistant Director, Clinical Admin II

Responsibilities

• Work under the general direction of the Division Chiefs of the General Neurology and Headache Center divisions with oversight by the Program Administrator for the Department of Neurology.
• Demonstrate independence and latitude to exercise judgment.
• Provide administrative and managerial support with all aspects of administration for the divisions and assure the necessary support for all divisional activities.
• This includes planning, directing and coordinating all phases of the fiscal, administrative, and personnel functions within the divisions.
• Maintain strong working relationships with all division faculty and department administrators as well as all hospital and medical school administrative staff.

Requirements

• Manage administrative and financial activities for General Neurology and Headache Center divisions.
• Responsibilities include operating and capital budget preparation, financial analysis, program planning and development, facilities, and information systems.
• Develop, monitor and control the hospital accounts.
• Prepare and administer the capital and operating budgets in conjunction with department finance team.
• Review monthly reports from Department and hospital to identify trends and explain variances.
• Manage fiscal aspects of the divisions, including monitoring and controlling expenses.
• Develop, interpret and track statistical measures and reports designed to monitor provider productivity.
• Review monthly reports for Department and Hospital to identify volume trends and address both positive and negative variances.
• Ensure proper payment for work undertaken.
• Provide oversight of division operations and collaborate with leaders to create optimal workflows that reduce waste and improve patient outcomes.
• Facilitate institutional resources to troubleshoot issues such as IT, finance, space, and work to resolve patient-related matters.
• Provides ongoing communication of any clinical scheduling and communication issues.
• Monitor schedule utilization, physician productivity and patient access and determines any appropriate actions to keep utilization at an acceptable level.
• Act as a member of the Ambulatory Clinical Council to represent the divisions.
• Makes recommendations to division faculty and staff regarding compliance with University policies and procedures of Finance, Accounting, and procurement.
• Collaborate with the Residency Administrator and Fellowship Directors to coordinate the fellowship programs by recruiting fellows, coordinating orientation and schedules, and assisting with reimbursements, certifications and compliance.

Qualifications

• Minimum Education & Experience: Bachelor's degree and 6 years of relevant experience required. Master's degree preferred or equivalent combination of education and experience.
• Knowledge, Skills & Abilities: Previous experience developing annual capital and operational budgets preferred.