Assistant Director, Annual Giving - Athletics

About the role

The Assistant Director of Annual Giving is a member of a Development and Alumni Relations (DAR) team focused on achieving the fundraising and constituent relations goals of the Division of Recreation and Intercollegiate Athletics (DRIA).

Responsibilities

• Maintain a rigorous local, regional and national travel schedule, meeting with current donors and prospective new constituents.
• Document visit activity with detailed contact reports in Atlas.
• Working with the Sr. Associate Athletics Director, Development and Alumni Relations, the Director of Development, and Director of Annual Giving, engage in all aspects of Penn Athletics DAR marketing communications including determination of target audience and creative theme, production of materials and delivery to constituent audiences via direct mail, e-communication, etc.
• Collaborate with the Director of Development and Assistant Director of Events to create and execute a schedule of events throughout the year for assigned sports. Assist in coordinating logistics including catering, venue, creation of event bios and appropriate post event follow-up.
• Manage a portfolio of approximately 150 annual giving and leadership annual giving prospects through all stages of the donor lifecycle, including identification, qualification, cultivation, solicitation, and stewardship.
• Assist and execute all activities related to Penn Athletics Sports Board oversight. This includes, but is not limited to, scheduling board calls/meetings, developing agendas/supporting documentation, performing key research, taking meeting minutes, managing any necessary follow-up action items, and being an active participant during board proceedings.
• Establish and maintain direct contact with leadership donors, building individual relationships and relationships with Penn Athletics.
• Collaborate with the Director of Development on prospect research and compile and prepare various data for reports and analytics relative to assigned sports.
• Coordinate with the Senior Associate Director of Administration & Volunteer Management on effective donor stewardship.
• Perform other coordinator duties in the department that are not sport-specific and therefore not expressly assigned to another staff member.
• Work effectively with Central Development resources of the University.

Qualifications

• Bachelor of Science and 1 to 2 years of experience or equivalent combination of education and experience is required.
• One to three years of professional experience in fundraising, alumni relations, athletics administration, event management, sales, marketing, customer relationship management, or a related field is preferred.
• Outstanding organizational, interpersonal, and communication skills.
• Experience in fundraising and/or event planning and/or marketing communications and a passion for athletics strongly preferred.
• Demonstrated ability to work independently, and in collaboration with other staff, handling multiple diverse projects.
• Excellent computer skills including word processing (Microsoft Word for Windows), spreadsheet (Microsoft Excel), graphics design software tools (e.g. Adobe Photoshop, InDesign, Illustrator) and web design (HTML).
• In and out-of-state travel, evenings/weekend/holiday work will be required as schedules dictate.
• Valid driver’s license required.