Assistant Director Academic Program

About the role

The Assistant Director of Academic Programs reports to the Director of Academic Programs and works closely with College of Law departments, stakeholders, and campus-wide units. The role is responsible for implementing and coordinating domestic and international study-abroad short course programs and supporting the overall operations of the Office of Academic Programs.

Responsibilities

• Coordinate with the Director of Academic Programs and Faculty Directors of international programs to select, plan, and execute domestic and international short courses, including budget preparation and compliance.
• Support course and examination schedules, course build schedules, and the launch of the new Master of Legal Studies online graduate program.
• Facilitate and support more than twelve 4-to-5-day in-person domestic residencies for 600+ students per year, including catering, receptions, vendor coordination, venue management, building access, and student bios for professors.
• Secure hotel blocks, transportation, guest lists, and visitor access as needed.
• Assist in coordinating all residency faculty, lecturers, and consultants, including managing contracts, payments, platform access, and residency logistics.
• Work with Faculty Director(s) of International Programs to plan and support international short course options for each academic year.
• Create and oversee processes for pre-enrollment, manage student enrollment, and share information with Study Abroad; track enrollment preferences to determine future course and scheduling needs.
• Work with faculty on schedules and logistics and assist students in planning for short courses.
• Support the launch of the new Master of Legal Studies graduate degree program, including preparation of course schedules, course build schedules, and support for asynchronous courses on Blackboard.
• Represent the University while traveling and hosting residency weeks in other cities, working with alumni guest lecturers, and securing event logistics with alumni and College of Law stakeholders.
• Create shared information sources with main campus, veterans affairs, and the Bursar on short courses and associated fees.
• Occasional travel required, approximately 10% of the time.

Education and Experience

• Bachelor’s degree required.
• 5+ years of administrative support in an educational setting required.
• 5+ years of student-facing experience and/or event planning experience required.
• Valid driver’s license required.

Skills and Knowledge

• Proven ability to lead, manage, and collaborate with a team.
• Proven experience managing budgets, expenditures, and executing vendor contracts.
• Exceptional organizational, communication, and computer skills (written, oral, and visual).
• Demonstrated ability to work autonomously and collaboratively, create timelines, make sound judgments independently, and balance multiple deadlines.
• Ability to meet program deadlines, work under time constraints, and multi-task with attention to detail.
• Ability to build effective relationships and work collaboratively across institutional levels.
• Proficiency in Blackboard, WordPress, Qualtrics, Zoom, Excel, Adobe, ExamSoft, ProctorTrack, and other higher-education online platforms.