Assistant Director of Academic Administration

Job Summary/Basic Function The Assistant DAA would be a part-time professional position (max 27 hours per week) that reports directly to the Director of Academic Administration (DAA). The person will assist the DAA with budget administration, management, reconciliation, and reporting for the department. The person will manage a range of indices that includes department and program budget, research grants, contracts, and endowed funds and responsibilities will include processing financial transactions, creating reports, maintaining a budget log, and assisting faculty and staff on processing reimbursements and expenditures from these indices. Characteristic Duties And Responsibilities Assist the Director in reconciling various budgets, with an emphasis on student/adjunct salary lines, including maintaining spreadsheets to track various operating expenses, preparing budget transfers, generating electronic employee transactions and listings.Process budget transfers, expense transfers, and late paper timesheets for academic appointments.Investigate and resolve payroll-related issues.Serve as department proxy to approve timesheets for various employee groups.Manage Federal Work-Study funds, track usage, and provide reports; liaise with Financial Aid when necessary.Manage executive workflows such as onboarding new faculty, leading meeting and event logistics, and continuously refining departmental business processes and policies.Oversee course scheduling and catalog updates, maintain departmental student engagement databases, and assist with needs related to classroom and special space requests.Supervise student employees by assigning projects, providing mentorship, and monitoring deliverables. Minimum Qualifications Bachelor's degree or the equivalent years in experience.At least two years of higher education budget and financial administration experience, including budget reconciliation, tracking operating expenses, managing ledger/salary lines, and processing budget/expense transfers.Outstanding communication and interpersonal skills, good proofreading and grammarExcellent organizational skills, analytical problem-solving ability and willingness to take initiativeFlexibility and ability to produce accurate work while managing multiple priorities and resolving issues of concernExperience utilizing Microsoft Office Suite (Word, Excel, PowerPoint), Google DrivePart time schedule of 27 hours a week, annuallyCannot be currently enrolled as a student in any program within the Department of Education Policy and Social AnalysisAbility to abide by Confidentiality Agreement Preferred Qualifications Experience in managing and monitoring academic budgets, tracking expendituresExperience with spreadsheet applications, especially maintaining and preparing spreadsheets on requestExperience with event planning and managementExperience using Banner or other college budgeting systems Salary Range $34.13 - $36.05 / hr Work Modality Hybrid Competitive Compensation And Benefits The salary range reflects the College’s good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity. Hybrid/Remote Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.