Assistant Dean, Undergraduate Studies

Location: San Diego

About the Department

As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. No matter their major, graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead. Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 32 majors, 38 minors, one certificate, and three graduate programs, the college is where undergraduate students begin and graduate students refine their paths toward academic excellence and personal achievement.

About the University

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness, and beauty. Inspired by this centuries-old tradition of Catholic higher education, the university welcomes people of all faith traditions and any, or no, religious background.

Responsibilities

• Resolution of Student Academic Problems
  • Serves as the College's lead administrator for Academic Integrity and Grade Grievance processes
  • Leads the process of academic notice (disqualification and probation) for Undergraduate Studies, in collaboration with the other assistant and associate deans
  • Is the first line of contact for the resolution of student academic problems presented either in person or in writing to the Dean’s Office
  • Serves as primary faculty resource in supporting students’ academic success
  • Is familiar with student conduct issues to advise proper procedures and referral
  • Provides counsel to students who are seeking Medical Leave of Absence, Leave of Absence, or Withdrawal from the University
  • Works closely with Wellness offices to support students
  • Maintains partnerships with across-campus departments in order to best serve students
  • Maintains consistent confidentiality due to the nature of interactions with students, parents, faculty, and other College/University personnel
• Strategic Initiatives and University Collaboration
  • Collaborate with University partners to develop, improve, and implement academic policies, procedures, and student success initiatives
  • Partner with the Associate Dean and Assistant Dean colleagues to develop and deliver trainings, workshops, and presentations
  • Lead or participate in University committees, cross-functional working groups, and strategic initiatives on behalf of the College of Arts and Sciences
  • Collaborate with University offices to evaluate and improve academic business processes, technology solutions, and operational efficiencies that support undergraduate education
  • Perform other duties and special projects as assigned by the Dean or Associate Dean
• Advising, Student Success, and Program Administration
  • Support undergraduate student success initiatives through advising, student and faculty programming, among other programs that promote student retention, persistence, and timely degree completion
  • Oversee the definition, creation, and launch of the departmental peer-ambassador program and faculty advising asynchronous training
  • Supervise the College Academic Advisors and oversee advising operations, including management of the CASadvising@ inbox, proactive academic communications, drop-in advising, advisor training, data management, and proactive student outreach
  • Works directly with the Dean, Associate Dean, and Assistant Dean(s) in interpretation, revision, creation, and enforcement of College and University policies and procedures
  • Ability to interpret and clearly communicate to the University community on a number of policies (e.g., FERPA, Grade Grievance, Academic Regulations)
  • Assists with the process for Substitution of Graduation Requirements and Request for Waivers of Residency on behalf of the Dean’s Office of the College of Arts and Sciences

Requirements

• Minimum of a Master’s degree required with a background in the liberal arts
• A minimum of two years of administrative experience
• Demonstrated excellent organizational skills and good attention to detail and accuracy with the ability to meet both short and long-term deadlines with competing timelines and shifting priorities
• Proven ability to manage multiple projects and assignments in an efficient and effective manner
• Ability to work cooperatively with all levels of administration and staff, faculty, and students, and the ability to explain processes and interpret policies effectively
• Ability to prioritize workload effectively
• Demonstrated skills in both written and oral communications
• Demonstrated ability to exercise leadership and work as a team member
• Evidence of a collaborative management style and experience managing complex human and financial resources
• Strong interpersonal skills and the ability to motivate staff, administrators, and faculty
• Ability to work effectively in a high consultative and diverse environment
• Ability to develop and maintain websites or willingness to learn

Preferred Qualifications

• Master’s degree in the liberal arts with experience in a higher education administration setting working with faculty, students, and supervision of staff
• Experience directing an academic program(s), including curriculum development and program-specific advising

Pay

$7,734.59 - $9,474.83 per month

Benefits

The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.