Assistant Dean, Finance

Salary Grade: T28 | Salary Range: $103,000-$115,000. A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Benefits

• Full medical, dental, and vision coverage
• Paid time off
• 9 Federally Observed Paid Holidays
• 3 Personal Days
• Tuition remission – eligible employees and their dependents can obtain a degree tuition-free
• A generous retirement plan

About the role

Senior staff leader responsible for the College's business affairs, grants, procurements, post award administration, human resources, and physical facilities. This person is the Chief Financial Officer for the school and directs daily operations and leads the planning, analysis, reporting, policy development, and continuous, strategic improvement for finance, budgets and accounting, facilities, and operations.

Responsibilities

• Advising the Dean and senior staff for the School on all financial matters related to day-to-day operations
• Detailed oversight of developing, implementing, maintaining, and ensuring compliance with financial policies and procedures
• Establishing budget projections and financial strategic planning and documentation for the Provost's Office
• Advising and providing strategic guidance and recommendations for the Dean and senior staff on resource allocation
• Presenting quarterly budget reports
• Overseeing the budgets and carry-over funds as well as the development funds and scholarship activity
• Acting in a management capacity to directly supervise one finance direct report in fiscal operations, planning and budget, and operations
• Shared responsibility with Associate Dean of Research for research procurements and post grant management
• Serving as the School's liaison to central administrative departments including the Provost, Budget Office, General Accounting, purchasing, and others
• Providing consultation to the Dean and senior staff as well as developing relationships with various stakeholders in the University to benefit TUSP
• Overseeing the activities and outcomes of financial reporting deliverables and tasks
• Advanced financial management, administration, and guidance
• Leading budget development, forecasting, financial planning, and analysis
• Preparing and delivering monthly budget status reports to management
• Preparing budget status reports and advising the Dean of favorable and unfavorable variances
• Preparing multi-year budget status and fund balance reports for the Dean and senior staff
• Evaluating revenue-enhancing and/or cost reduction initiatives
• Overseeing the school's business affairs
• Advising the Dean and other leaders on how enrollment changes will affect the school's budgets and providing fiscally sound options and recommendations
• Overseeing physical facilities, management of payroll, purchasing, and accounts payable operations
• Managing the School's grant portfolio from pre-award to post-award
• Overseeing the School's endowment funds
• Processing Capital Expenditure Requests
• Human resource management within TUSP, including management of administrative issues surrounding new faculty and/or staff and post-doctoral hires
• Actively participating in the planning, implementation, and management of school programs and special projects
• Providing effective administrative/financial monitoring of all programs to ensure they meet their stated goals
• Managing the timely and accurate placement of all orders and renewals
• Overseeing and reviewing all proposals and contracts to ensure adherence to departmental and University policies
• Approving policies, establishing and acting on strategic objectives for own area
• Making significant contributions to and recommendations for school and organization strategies
• Supervisory responsibilities including directing, teaching, training, selection of candidates, making termination recommendations, performance management, and reviewing performance for staff in department
• Evaluating various AACP and other surveys and completion of special projects
• Performing other duties as assigned

Requirements

• Bachelor's degree in accounting and at least five years of recent accounting experience, including financial reporting
• Experience making presentations to various size groups
• Demonstrated supervisory/leadership experience
• Experience building collaborative partnerships
• An equivalent combination of education and experience may be considered

Skills

• Strong attention to detail
• Demonstrated computer skills, and proficiency with MS Office Suite software programs (MS Word, MS Excel, MS PowerPoint, MS Outlook)
• Familiarity with software applications with the proven ability to quickly learn and utilize new applications
• Excellent oral and written communication skills along with the ability to effectively interact with a diverse group of individuals
• Demonstrated interpersonal and collaborative skills, with the ability to work well with all levels of University personnel
• Ability to actively contribute to the development and leadership of finance personnel as a subject matter expert
• Ability to present financial materials to the TUSP executive team and/or University Administration
• Demonstrated ability to maintain a high level of confidentiality and handle challenging situations with emotional intelligence and high degree of awareness of impact
• Demonstrated ability to conduct needs analyses and assessments and to make appropriate recommendations

Preferred Skills

• Experience in managing the finances of a school or college
• Experience in an academic institution