Assistant - Corporate Events

About the role

The Corporate Communications group manages all media relations, internal communications, advertising, digital marketing, speaking engagements, events, and creative services for the company. This position will report to the Head of Events and will support all CAA-hosted events, including:

• CAA parties across regions and business areas
• Events hosted in the LA office, including screenings, summits, and client receptions
• Company social/culture events (mixers, celebrations, etc.)

Responsibilities

• Oversee companywide calendar bookings for CAA’s in-house event spaces for events, including client screenings
• Collect details for in-house events, from ROS, catering requests, and security, to parking, facilities, tech needs, and more
• Work closely with CAA in-house tech, projection, catering, security, facilities, and parking teams
• Identify, evaluate, and build relationships with established and non-traditional venues in relevant cities upon request from the Head of Events and Team Managers
• Identify, evaluate, and oversee vendors (e.g., catering, production design, hotels, transportation), as needed
• Offer creative ideas around existing events while being highly attuned to CAA’s overall brand and the specific audiences of each event
• Provide onsite event support for daytime, nighttime, and weekend events, as assigned
• Budget administration skills (management, tracking, and forecasting)

Requirements

• Bachelor’s degree in a related field required or equivalent experience
• 2+ years of administrative/event coordination or venue management experience
• Stellar organizational skills and ability to handle multiple projects at once
• High level of attention to detail
• High degree of resourcefulness and ability to follow through on tasks with minimal supervision
• Strong writing and proofreading skills
• Technology skills (e.g., ZKipster, CVent, or similar)
• Professional and mature demeanor
• Able to lift up to 50 pounds, as needed

Location

This role will be based out of our office in Los Angeles, California.

Pay

The base hourly rate for this position is in the range of $20.00–22.00. This position is also eligible for benefits and a discretionary bonus.