Assistant Coordinator

About the role

Works directly under the direction of the Assistant Director of Health Information and/or Vice President of Administration. Responsible for the organization, coordination, and maintenance of all health information systems through the primary care continuum. Remains abreast of laws concerning health information and privacy regulations and updates the HIM team and supervisors accordingly.

Works with all organizational staff involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization’s policies, procedures, and legal requirements. Cooperates with the Office of Civil Rights, other legal entities, and organization officers in any compliance reviews or investigations.

Responsibilities

• Ensures medical record audits are completed appropriately throughout all programs and reported out on a monthly basis.
• Effectively coordinates activities of dictation and transcription, when necessary.
• Works closely with Finance and Accounting to ensure the revenue cycle is not interrupted by coding and/or delayed record completion.
• Oversees the administrative review function to ensure DMH standards are met.
• Provides training to AHS staff on updates to policies and procedure changes.
• Coordinates medical record documentation forms and procedures to facilitate documentation and eliminate content duplication.
• Works in concert with the IS Department.
• Informs Assistant Director of Health Information of all issues within the AHS Medical Record’s Department.
• Seeks supervision and consultation as needed.
• Accepts and employs suggestions for improvement.
• Actively works to enhance skills.

Requirements

• Associate degree with RHIT credential.
• At least 2 years of experience in managing HIM functions.
• Coding credential (CCS, CCS-P, CPC) preferred.

Qualifications

Knowledge in the following specialties to be attained within six (6) months of employment:

• Functions related to planning, organizing, controlling, and evaluating health information services.
• Health information and electronic medical records systems.
• Techniques necessary to assure adequate documentation of behavioral healthcare services.
• Application of legal principles, policies, regulations, and standards for the control and use of health information.
• ICD-9 and DSM-IV-TR.
• Alabama Department of Mental Health (DMH), Joint Commission (JC), and Medicaid and Medicare standards.
• HIPAA regulations.