Assistant Controller (Director of Finance & Operations)

We need to output HTML fragment with sections: use

for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the job posting. Job Summary: description of responsibilities. Could be "About the role" maybe. The posting includes "Job Summary" then "Duties And Responsibilities" then "Required Qualifications" then "Preferred Qualifications". There's also mention of "All requirements are subject to possible modification..." etc. There's no explicit Benefits, Pay, Schedule. So we should not include those sections. We need to include sections: About the role (maybe from Job Summary), Responsibilities (from Duties And Responsibilities), Requirements (maybe Required Qualifications), Qualifications (maybe Preferred Qualifications?), Skills (maybe from required qualifications like skills). But we must not create thin sections. We need to decide which sections have substantive content. We have: - Job Summary: "To be responsible to the Controller for the day-to-day oversight of the following functions: Management of the Student Financial Operations staffCoordinate financial functions to support OneStop officeAll College receipts and student disbursementsAccounting systems, cashier systems, and payment web servicesInternal control policies and procedures over billing and collections including Student, Auxiliary, Workforce Partnership, and OneStopManagement of accounts receivables and collectionsTimely accounting, receivables, collections, and management reporting" That's a paragraph describing role. Could be "About the role". - Duties And Responsibilities: a long list of duties, many bullet-like sentences. We can put them in

• . - Required Qualifications: list of items: Bachelor’s degree..., minimum of five years’ supervisory experience..., at least three years supervisory experience (duplicate?), Working knowledge of a complex ERP system, Excellent oral and written communications skills, Strong interpersonal and team building skills, High level analytical and organizational skills, Proficiency in MS Office Excel and Word applications, Must be proficient in the use of personal computers, calculators, mailing pressure sealers, and office telephone systems. We can treat these as Requirements (maybe "Requirements" heading). Could also split into Skills and Qualifications but we need to avoid thin sections. Perhaps combine Required Qualifications into "Requirements" and Preferred Qualifications into "Qualifications". Or we could have "Requirements" for required, and "Preferred Qualifications" for preferred. The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can map: - About the role: Job Summary. - Responsibilities: Duties And Responsibilities. - Requirements: Required Qualifications. - Qualifications: Preferred Qualifications. - Skills: maybe we could extract skills from Required Qualifications (like proficiency in MS Office, communication skills etc.) but that would duplicate. Better to not create Skills if it would be thin. We could omit Skills section. We must not repeat job title as heading (not present). No Job ID etc. We need to remove boilerplate: "All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of any employment visa including student visas. Since opening its doors for the first time on September 24, 1964, the Community College of Rhode Island has created a strong foundation as the state’s only associate degree-granting institution serving all Rhode Islanders with an affordable, high-quality education. CCRI participates in E-Verify." This is boilerplate/EEO etc. Should be removed. Also remove duplicated lines? There's some duplication: "at least three years supervisory experience" appears after "minimum of five years’ supervisory experience..." maybe it's redundant but we keep as it's part of required qualifications. We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to keep all bullet points from duties and responsibilities exactly as given, but we can rephrase? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Means we should not omit details, but we can format them as list items. We should keep the content verbatim (or close). We can split sentences into list items. We need to output only HTML fragment, no /, no markdown fences. Let's craft:

  About the role

  To be responsible to the Controller for the day-to-day oversight of the following functions: Management of the Student Financial Operations staff; coordinate financial functions to support OneStop office; all College receipts and student disbursements; accounting systems, cashier systems, and payment web services; internal control policies and procedures over billing and collections including Student, Auxiliary, Workforce Partnership, and OneStop; management of accounts receivables and collections; timely accounting, receivables, collections, and management reporting.

  We need to keep the content exactly; we added semicolons for readability but that's okay as it's still same info. Might be considered altering but likely acceptable. Safer to keep as a single sentence with commas as original. Original: "Management of the Student Financial Operations staffCoordinate financial functions to support OneStop officeAll College receipts and student disbursementsAccounting systems, cashier systems, and payment web servicesInternal control policies and procedures over billing and collections including Student, Auxiliary, Workforce Partnership, and OneStopManagement of accounts receivables and collectionsTimely accounting, receivables, collections, and management reporting". There are missing spaces. We could preserve exactly but it's hard to read. Probably okay to add spaces and punctuation for readability as long as not inventing. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Adding punctuation may be considered inventing? Might be okay but safer to keep the exact text but we can add spaces where missing? The original lacks spaces between words; it's likely a formatting error. I think we can add spaces to make it readable, as it's not adding new information. I'll add spaces and commas. Now Responsibilities: we need to list each duty as
• . Let's extract each sentence from Duties And Responsibilities. The text: "Financial Responsibilities Supervise, organize, and ensure the billing, deposit, collection, disbursement and record maintenance of student tuition and fees, scholarships and awards, auxiliary programs, student agency funds, and workforce fundsPrepare, review, and post daily, monthly, and annual journal entries to ensure the accuracy and integrity of financial records.Serve as the Accounts Receivable primary point of contact for all federal, state, independent, and other external audits, providing documentation, schedules, and other requested audit information.Administer all student financial communications and content through the college’s webpage, Customer Relationship Management (CRM) system, texting, and other platforms .Ensure that the Student Financial Operations Office and the financial aspects of OneStop are in compliance with Federal and State audit guidelines and participate in the annual audits and internal audit reviewsReconcile and manage the College’s accounts receivable, including student accounts, contracts, and third-party agreements, and perform related revenue recognition and revenue reconciliation activities.Manage, coordinate, and evaluate collection agenciesPrepare reports, dashboards, and analysis of accounts receivables, cash collections, disbursements and cashiering servicesMaintain 1098T information and prepare the annual 1098T file in compliance with IRS and industry standardsResponsible for the financial transactions involving Bookstore First day Complete, Auxiliary bus pass program, and OneCard transactions including meal programsDevelop and maintain strong relationships with third party funding agencies and act as the liaison between the College, agencies, as and participating students Operational Responsibilities Participate in the Fraud Committee to identify and mitigate fraud risks and safeguard personal and payment information in compliance with FERPA, PCI DSS, and applicable federal and state regulations.Train, develop, and mentor Student Financial Operations and OneStop staff on financial policies and procedures, leadership, technical skills, compliance knowledge, and industry best practicesOffer financial solutions that maximize student registration and retention in accordance with a sound fiscal strategyManage financial accounting and internal financial control systems, including maintaining a strong working knowledge of student ERP, non-credit ERP, and payment systems, implementing changes as necessary, and coordinating departmental and college system needs with appropriate IT staffPerform user maintenance and testing of all ERP system functions including rate tables, tuition calculations, application of payments, refunding, holds processing, credit card and ACH processing, drop for nonpayment, and other related functionsManage and promote the College’s internal payment plans for credit and non-credit studentsWork collaboratively in a diverse, inclusive, and student-centered environment to promote a seamless financial experience for students and the College communityOther related duties as assigned" We need to split into sensible list items. Each sentence seems to start with a verb. We'll create
• for each. Let's list: 1. Supervise, organize, and ensure the billing, deposit, collection, disbursement and record maintenance of student tuition and fees, scholarships and awards, auxiliary programs, student agency funds, and workforce funds 2. Prepare, review, and post daily, monthly, and annual journal entries to ensure the accuracy and integrity of financial records. 3. Serve as the Accounts Receivable primary point of contact for all federal, state, independent, and other external audits, providing documentation, schedules, and other requested audit information. 4. Administer all student financial communications and content through the college’s webpage, Customer Relationship Management (CRM) system, texting, and other platforms. 5. Ensure that the Student Financial Operations Office and the financial aspects of OneStop are in compliance with Federal and State audit guidelines and participate in the annual audits and internal audit reviews. 6. Reconcile and manage the College’s accounts receivable, including student accounts, contracts, and third-party agreements, and perform related revenue recognition and revenue reconciliation activities. 7. Manage, coordinate, and evaluate collection agencies. 8. Prepare reports, dashboards, and analysis of accounts receivables, cash collections, disbursements and cashiering services. 9. Maintain 1098T information and prepare the annual 1098T file in compliance with IRS and industry standards. 10. Responsible for the financial transactions involving Bookstore First day Complete, Auxiliary bus pass program, and OneCard transactions including meal programs. 11. Develop and maintain strong relationships with third party funding agencies and act as the liaison between the College, agencies, and participating students. 12. Participate in the Fraud Committee to identify and mitigate fraud risks and safeguard personal and payment information in compliance with FERPA, PCI DSS, and applicable federal and state regulations. 13. Train, develop, and mentor Student Financial Operations and OneStop staff on financial policies and procedures, leadership, technical skills, compliance knowledge, and industry best practices. 14. Offer financial solutions that maximize student registration and retention in accordance with a sound fiscal strategy. 15. Manage financial accounting and internal financial control systems, including maintaining a strong working knowledge of student ERP, non-credit ERP, and payment systems, implementing changes as necessary, and coordinating departmental and college system needs with appropriate IT staff. 16. Perform user maintenance and testing of all ERP system functions including rate tables, tuition calculations, application of payments, refunding, holds processing, credit card and ACH processing, drop for nonpayment, and other related functions. 17. Manage and promote the College’s internal payment plans for credit and non-credit students. 18. Work collaboratively in a diverse, inclusive, and student-centered environment to promote a seamless financial experience for students and the College community. 19. Other related duties as assigned. Now Required Qualifications: list items: - Bachelor’s degree in accounting, business administration, or related field - A minimum of five years’ supervisory experience in management of a complex accounting system, public accounting, large billing and collections office OR similar a combination of experience - At least three years supervisory experience - Working knowledge of a complex ERP system - Excellent oral and written communications skills - Strong interpersonal and team building skills - High level analytical and organizational skills - Proficiency in MS Office Excel and Word applications