Assistant Controller

Responsibilities

• Partner with the Payroll Specialist to ensure accurate and timely weekly payroll processing
• Coordinate with the Corporate office to resolve payroll benefit questions and issues
• Create and distribute the weekly Billing Opportunities Schedule to Project Managers
• Prepare monthly AIA billing documents and review billings with Project Managers
• Verify invoices are accurately entered into Spectrum
• Review collection items with the Billing Assistant and develop follow-up strategies
• Monitor retention reports, invoice customers promptly, and review weekly Accounts Receivable and retention reports for discrepancies
• Coverage items with the Branch Controller, Project Managers, and Estimating team to ensure new projects are properly set up in Spectrum
• Ensure project budgets are established and all required documentation, including contracts, purchase orders, and change orders, is received
• Review weekly Pending Change Order (PCO) reports and follow up on outstanding items
• Review weekly project cost reports and resolve issues with the appropriate stakeholders
• Prepare project Time & Material (T&M) rates in accordance with project requirements
• Prepare quarterly Project Cost Summary (PCS) reports and review project performance and forecasts with leadership
• Review and approve monthly subcontractor payments, manual check requests, and MasterCard expense reports
• Partner with Corporate Accounts Payable to resolve payment and processing issues
• Participate in quarterly financial reviews with the Branch Manager and Branch Controller, coordinating with Corporate to resolve questions
• Compare monthly financial results against the annual budget
• Aid in developing annual branch budgets
• Support Corporate with year-end audit confirmations

Requirements

• Bachelor's degree in Accounting, Finance, or a related field
• 8-10 years of accounting experience, preferably within the construction industry
• Construction accounting experience is required
• Strong knowledge of payroll processing, accounts receivable, and job cost accounting
• Experience with Spectrum ERP or a similar construction accounting software
• Excellent analytical, organizational, and problem-solving skills
• Strong attention to detail with the ability to manage multiple priorities
• Effective written and verbal communication skills
• Ability to work independently while collaborating with cross-functional teams

Benefits

• 401(k) with a 5% match
• Medical plan options (PPO and HMO)
• Dental and vision coverage
• Two weeks of vacation plus seven sick days in the first year
• Negotiable vacation time in the second year
• 11 paid holidays