Assistant Clinical Research Coordinator

Duties

• Research Duties (50%):
  • Collect patient information by reviewing electronic medical records and organize data for analysis in retrospective research studies.
  • Interface with patients in order to administer research questionnaires.
  • Perform telephone or in-person interviews to gather data.
  • Call patients for consents, reminders, or other requirements.
  • Correspond with the Institution Review Board and the SCI Clinical Trials Office in order to open, close, and renew research studies, register new patients consented for clinical studies, and assist adverse event and case report forms.
  • Perform clerical duties in the preparation of regulatory documents.
  • Maintain all forms and documents, including consent forms and master subject logs.
  • File all appropriate correspondence.
  • Absorb and analyze completed data and write up research findings.
  • Consent patients for blood draws, urine or saliva collection in non-interventional, prospective research studies.
  • May be required to prepare, process, and ship specimens and samples accurately under well-defined requirements.
  • Work closely with and assist the Clinical Research Coordinators on prospective trials.
• Non-Research Duties (50%):
  • Schedule meetings and interviews for faculty, update calendars, and reserve meeting locations.
  • Arrange travel in compliance with department, university, and sponsor policies.
  • Answer phone calls from patients and hospital support staff and forward to scheduling team and new patient coordinators.
  • Communicate patients’ concerns or questions to nurses and faculty.
  • Submit expense reimbursements for faculty.
  • Renew memberships and journal subscriptions for faculty.
  • Assist in billing patients and insurers by filling out relevant documents.
  • Retrieve and send faxes and routine correspondence regarding patient information and deliver scans to nurses.
  • Send emails to team members, hospital staff, and faculty. Respond promptly to email correspondence.

Responsibilities

• Schedule and/or call subjects for appointments; contact participants with reminders or other requirements.
• Prepare, distribute, and process questionnaires.
• Perform clerical duties in the preparation of regulatory documents.
• Maintain all forms and documents, including consent forms and master subject logs.
• File all appropriate correspondence.
• Absorb and analyze completed data and write up research findings.
• Screen, recruit, and obtain consent of study participants.
• Review medical records and/or perform telephone or in-person interviews to gather data, as needed.
• Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry.
• Perform quantitative review of forms, tests, and other measurements for completeness and accuracy.
• Extract data from source documents for research studies as directed.
• Collect data and complete case report forms.
• Perform basic measurements and tests on patients according to protocol, such as obtaining vital signs and performing phlebotomy and EKG, after appropriate training/certification.
• Collect study specimens according to protocol.
• Prepare, process, and ship specimens/samples accurately under well-defined requirements.
• Order and maintain equipment and supplies.
• Process study compensation payments and thank you letters to subjects upon completion of trial activities.
• Absorb and assist with post-study activities, as needed.