Assistant Clinic Manager

Clinic Operations & Office Management

• Scheduling & Coverage: Support the daily staff and client schedule to ensure optimal coverage, efficient operations, and smooth transition periods.
• Logistics & Supplies: Organize, inventory, and distribute clinic supplies, materials, and equipment; ensure the overall cleanliness and presentation of the clinic.
• Data Integrity: Maintain accurate records within the Electronic Medical Record (EMR) system, including patient information and staff timesheets.

Team Support & Onboarding

• Talent Onboarding: Support the onboarding process for new hires and coordinate their initial training schedules.
• Client Onboarding: Assist incoming families and clients with initial onboarding paperwork and information.
• Staff Reinforcement: Provide direct operational support to clinic personnel, including stepping in for break coverages and maintaining a motivating therapy environment.
• Clinical Support: Actively support or cover treatment sessions when operational or staffing needs arise.
• Compliance: Ensure all daily operations function in strict accordance with established company standards, procedures, and applicable laws.

Qualifications

• Education: High school diploma or equivalent, paired with applicable experience in a related healthcare or administrative field.
• Experience: Prior experience in a supervisory, team lead, or management role is highly preferred.
• Technical Skills: Extremely proficient with Google Workspace, with a proven ability to quickly learn and master new software systems (like EMR platforms).
• Communication: Exceptional verbal and written communication skills, with a heavy emphasis on maintaining empathy and promoting positive teamwork.
• Execution: Outstanding organizational skills, strict attention to detail, and proven time management capabilities to consistently meet deadlines.
• Adaptability: Ability to remain calm, focused, and effective in a fast-paced, dynamic clinic environment.
• Growth Mindset: A desire to consistently develop your own professional knowledge and actively advance your career alongside a growing team!