Assistant Building Manager

Job Type: Officer of Administration | Bargaining Unit: Regular | Employment Type: Regular | Hours per Week: 35 | Standard Work Schedule: Monday – Friday 2 pm‑10 pm | Building: (not specified) | Salary Range: $120,000 – $130,000

Position Summary

Reporting to the Director of Engineering Operations, the Assistant Building Manager will manage the daily operations of corrective and preventative maintenance for critical building systems, automation controls and valves directly related to HVAC, electrical, piping/plumbing systems. The ABM will also follow up on work tickets, ensure completeness and report to key stakeholders, including clients and building occupants.

Responsibilities

• Oversee and manage the technical staff’s daily operations consisting of corrective and preventative maintenance for critical building systems, automation controls and valves directly relating to HVAC, electrical, piping/plumbing systems.
• Coordinate with outside vendors for follow‑up on scheduled maintenance.
• Work with the building manager to ensure that maintenance is performed.
• Establish roof and floor drain management.
• Monitor work areas and examine systems to ensure safe conditions or to detect violations of procedures or safety rules.
• Examine systems information to determine needed installations, services, or repairs.
• Requisition materials and supplies, such as equipment and replacement parts.
• Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for properties.
• Coordinate and oversee operations, maintenance, administration, and improvement of properties.
• Maintain records of maintenance, operating costs, and special permits issued.
• Determine and certify the eligibility of prospective vendors.
• Perform duties related to Fire Safety Director certification for Class B / Commercial buildings, including familiarity with the Building Information Card (BIC), written Fire Safety Plan, response to fire alarms, interface with FDNY, participation in fire and evacuation drills, and management of related logs and reports.
• Coordinate Custodial and Engineering teams’ response, utility shut‑down, clean‑up, space mitigation, neighbor and occupant outreach, environmental remediation and all follow‑up.
• Perform duties related to EAP/Fire Life Safety Director certification for applicable “commercial/class E” buildings, including after‑hours response to building fire alarms as part of the CUIMC fire brigade.
• Maintain necessary FDNY certificates of fitness as part of the engineering operations team (e.g., C‑14, S‑95, A‑35, P‑98).
• Inspect custodial supply rooms, mechanical equipment rooms, and stock areas to identify potential regulatory and worker safety issues.
• Keep logs on conditions across the CUIMC Campus.
• Conduct accident investigations and assist in the design and implementation of recurrence‑prevention programs and procedures in engineering operations.
• Work with Campus Life Safety & Regulatory Compliance to review chemical inventories and Safety Data Sheets (SDS) for chemicals proposed for use in custodial and engineering operations, approve such use, ensure SDSs are properly maintained, and staff are trained.
• Participate in regulatory and safety‑related training planning, execution, tracking, and evaluation with Campus Life Safety & Regulatory Compliance.
• Provide administrative, management, individual support, and various other duties as needed during and outside regular working hours, including institution closures, emergencies, and scheduled or unscheduled events (essential personnel).
• Perform other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience plus four years related experience.
• Strong communication and interpersonal skills.
• Some experience in a lead position or as a supervisor.
• Knowledge of building operations and management.
• Ability to work in a complex institutional environment and think strategically.
• Must hold or be able to obtain a valid F‑85 Certificate of Fitness as a Fire Safety Director within nine months of employment.
• Ability to work flexible hours.

Preferred Qualifications

• NYC Refrigeration License (Q‑01).
• Experience with bargaining unit staff.
• High Pressure Boiler Operations.
• Air‑Sourced Heat Pumps.
• FDNY Certifications.

Pay

Salary Range: $120,000 – $130,000. The salary of the finalist will be set based on departmental budgets, qualifications, experience, education, licenses, specialty, and training.

Schedule

Standard Work Schedule: Monday – Friday, 2 pm‑10 pm (35 hours per week). The position is considered essential personnel and may require duties outside regular hours, including institution closures and emergencies.