Assistant Bookkeeper

About the role

The Assistant Bookkeeper provides transactional accounting and administrative support, primarily focused on accounts receivable and financial recordkeeping. This role ensures accurate processing of financial data, maintains organized records, and supports the finance team in audit and reporting activities.

Responsibilities

• Transaction Processing & Recordkeeping
  • Process incoming payments, including checks and electronic deposits
  • Record financial transactions accurately within the accounting system, including data entry and documentation
  • Apply payments to appropriate accounts and invoices
  • Maintain deposit logs and supporting financial documentation
• Accounts Receivable Support
  • Absorb and verify transactions for accuracy and completeness
  • Support communication with third-party billing partners as directed
• Reporting & Administrative Support
  • Compile data for routine reports and audits
  • Maintain organized, auditable financial records
  • Aid in preparing financial documentation, correspondence, and reports
• Customer Service & Communication
  • Respond to basic inquiries from staff, vendors, and clients
  • Escalate discrepancies or issues to the Lead Bookkeeper
  • Identify basic discrepancies and escalate issues appropriately
• General Support
  • Absorb assistance with mail processing and deposit preparation
  • Attend team meetings as assigned
  • Perform other duties as assigned

Requirements

• Combination of experience and education normally represented by an Associate’s Degree in Accounting, Finance, or related field
• 1-3 years of bookkeeping, accounting support, or related experience
• Basic knowledge of accounting principles
• Demonstrated attention to detail and precision with data
• Detail-oriented with strong organizational and time-management skills
• Must have the ability to build relationships, earn confidence, and collaborate
• Able to handle work of a confidential nature, prioritize assignments with a proven ability to multi-task, and work with minimal supervision
• Strong interpersonal skills, customer-centric, team player, excellent oral and written communication skills, solid organizational skills
• Strong skills in Microsoft Office (Word, Excel, PowerPoint)