Assistant Athletic Director of Business and Finance

Florida International University (FIU) is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in Miami, FIU offers over 200 degree programs at the undergraduate, graduate, and professional levels, including medicine and law. FIU faculty are leaders in their fields, including National Academy members, Fulbright Scholars, and MacArthur Genius Fellows. As a Carnegie R1 institution, FIU drives impactful research in environmental resilience, health, and technology and innovation, housing the Wall of Wind and Institute of Environment.

About the role

Manages daily operations and financial impact of sport team activities in assigned area and oversees the coordination of travel for intercollegiate athletics teams. Assists with the development and implementation of sports budgets and forecasting. Assists Coaches in the coordination, processing, and financial management of all travel and non-travel related activities.

Responsibilities

• Oversees and manages the day-to-day fiscal responsibilities of the FIU Athletics travel department for intercollegiate events, recruiting trips, and away games.
• Implements strategies, procedures, and processes based on best practices to improve operating standards.
• Creates Travel Authorizations and Expense Reports for travel activities of assigned sports/departments.
• Provides training and support to Directors of Operations for assigned sports for team travel and non-travel related financial responsibilities, including auditing and reviewing work output.
• Coordinates and facilitates travel and expense training and workshops as requested.
• Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies.
• Implements FIU policies and procedures in day-to-day operations, including team operations and travel, creating purchase orders, invoice processing, and proper record keeping and tracking.
• Oversees the development, implementation, and day-to-day tracking and forecasting of assigned sports budgets.
• Processes or initiates the creation of ID transfers, journal entries, approval of intercompany billing, and invoice processing.
• Utilizes the University's Total Contract Management software for the initiation, processing, and execution of contracts with vendors as needed.
• May represent the Senior Associate Athletic Director in committee meetings or matters related to sport operations/travel.
• Follows FIU procedures in the execution of purchasing requirements.
• Prepares financial analysis, reports, and metrics.
• Works with internal and external auditors as needed.
• Serves as the University's credit card holder and approver for departmental transactions, adhering to University credit card policies and procedures.
• Supervises and provides guidance to assigned staff.
• Assists with the development and implementation of the Athletic-wide budget.
• Analyzes, develops, and implements more streamlined and efficient processes for handling travel transactions within current University systems, focusing on reducing paper-based workflows and maximizing automation.
• Oversees travel-related foundation reimbursement transactions process.

Requirements

• Bachelor's degree in an appropriate area of specialization and four (4) years of experience.
• Master's degree in an appropriate area of specialization and two (2) years of appropriate experience.
• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.
• Valid driver's license and ability to pass an expanded background check.

Pay

$60,000 - $67,000

Schedule

Begin time: 8:30 AM
End time: 5:00 PM