Assistant

About the role

The Assistant will help ensure smooth day-to-day execution of program activities by supporting scheduling, documentation, data entry, logistics coordination, meeting preparation, and general administrative support for studies and clinical initiatives.

Benefits and Perks

- Competitive Compensation & Exceptional Comprehensive Benefits! - Paid Vacation, Paid Sick Time and 11 Paid Federal Holidays! - Medical/Dental/Vision, 401K, STD/LTD and Life Insurance Available! - Annual CME Stipend and License/Certification Reimbursement! - Employees may be eligible for relocation expenses, referral bonuses and much more!

Key Responsibilities

- Provide administrative and operational support for research and public health program activities. - Support scheduling, calendar coordination, meeting preparation, and logistical planning. - Prepare, organize, and maintain documents, forms, trackers, reports, and program files. - Assist with data entry, quality checks, and maintenance of study or program records. - Support coordination of participant activities, study logistics, training sessions, site visits, and clinical initiatives. - Assist with travel coordination, conference support, and Government-approved logistics. - Support communication among team members, Government stakeholders, clinicians, researchers, and technical staff. - Help maintain organized documentation in accordance with Government and program requirements. - Complete required training and follow procedures for handling sensitive information, including PII and PHI.

Required Qualifications

- Bachelor’s degree preferred. - Minimum of 2 years of administrative support experience. - Strong organizational, written communication, and customer service skills. - Experience preparing documents, maintaining records, coordinating schedules, and supporting team operations. - Proficiency with Microsoft Office tools. - Ability to work independently and support multiple priorities. - Ability to complete required Government training, including cybersecurity and HIPAA training.

Preferred Qualifications

- Experience supporting DoD, Government contracting, healthcare, clinical research, public health, or military medicine programs. - Experience supporting geographically dispersed teams. - Familiarity with HIPAA, PII, PHI, or healthcare administrative processes. - Experience supporting research logistics, participant scheduling, or program documentation.