Assistant Area Accounting Lead

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

About the role

The Assistant Area Accounting Lead position reports to the local Area Accounting Lead and helps support operations Area Management. This position assists in providing assurance to the Area Manager, Managing Principal, Regional Operations Director, and Regional/Assistant Regional Accounting Directors (RAD/ARADs) that practices and procedures are being followed in accordance with HDR policies, HDR accounting principles, and federal government compliance standards. In addition to analytical skills, this individual must possess leadership and management skills necessary to effectively orchestrate accounting staff in the performance of various project-financial functions.

Responsibilities

• Leadership Support: Supervise, train, and mentor accounting staff in all facets of project and contract financial management, as well as general accounting functions for the Area.
• Routine/Ongoing Monthly Responsibilities:
  • Invoicing:
    • Ensure Project Accountants (PAs) meet invoice deadlines and balance their workload as needed.
    • Understand the monthly invoice cycle and look for process improvements to increase efficiencies.
  • Revenue Review:
    • Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings.
    • Ensure meaningful notes are maintained.
    • Follow up and track action items set during watchlist review.
  • Rolling 12/Forecast:
    • Build or drive the process to build files, review with Area Manager/Managing Principal/Business Group Managers, and coordinate with Marketing to clean up opportunity data.
    • Assist in reviewing Area NFE Forecasts monthly and support Midyear and Year-end budgeting forecasts.
    • Review and coordinate Accounts Receivable (AR) tracking, ensuring updates and meaningful notes are in the system.
  • Monthly OH/GL Analysis:
    • Review overheads (OHs) for accuracy and correct coding.
    • Research, monitor, and escalate potential issues and explanations for variances to Area Manager/RAD/ARAD.
    • Review and track seminars, training, and conference costs.
    • Review and track indirect labor costs.
    • Identify and understand cost recovery opportunities.
  • Reporting Needs:
    • Identify and understand Area Management financial and other reporting needs, which may include but are not limited to:
      • Loaned and Borrowed - BI reports.
      • Utilization reports.
      • Area marketing reporting needs.
      • AR reports.
      • MSPL (Marketing/Proposal requests for data).
      • Build and maintain rate sheets for clients.
    • Ensure best practices and guidelines in accordance with project accounting SharePoint are followed.
    • Utilize BI projects dashboard for ongoing project financial reviews and discussions with Project Managers (PMs).
    • Promote use and train on Power BI Operations Accounting Reporting Suite (OARS).
  • Project Accounting:
    • Ensure the project closeout process is followed and completed timely for large/complex projects.
    • Elevate and communicate potential issues to Area Accounting Lead, Area operations management, and RAD/ARAD.
  • Special projects as requested by Area Accounting Lead, Area Manager, Managing Principal, Business Group Managers, or RAD/ARAD.
• Project Accounting (PA) Functions:
  • Manage PA teams, including performance reviews, timesheet approvals, and other supervisory activities.
  • Balance workload and monitor monthly deadlines.
  • Drive efficiencies in processes and standardization.
  • Integrate Engineering/Architecture teams if in combined office locations.
  • Provide training and cross-training.
  • Backfill in case of staffing issues at the PA level.
• General Accounting Functions:
  • Manage Department Accounting/Accounting Assistant team responsible for:
    • Performing Accounts Payable (AP) functions relative to HDR accounts payable procedures, including:
      • Processing vendor invoices to the corporate finance and accounting group.
      • Reviewing and assisting in processing AP transactions for subconsultants.
      • Managing corporate credit card transactions and on-demand check requests.
      • Researching and communicating the release of subconsultant payments to corporate finance and accounting group.
    • Accounting for seminars and conferences for both in-house and external events.
    • Performing internal cost recovery functions for billable project charges of vehicles and equipment.
    • Tracking Area Vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate and for cost recovery.
    • Tracking Temporary Duty (TDY) costs.
    • Working with Procurement for purchase requisitions.
    • Assisting in pulling backup as needed to support Project Accounting needs.
    • Pulling reports and details for OH/GL research.
    • Monitoring timesheet labor adjustments and AP/Expense report adjustments.
    • Assisting with approval of employee timesheets relative to HDR timekeeping policies and procedures.
    • Reviewing and answering questions for employee expense reports relative to HDR travel and business expense policies.

Qualifications

• Preferred Qualifications:
  • Positive leader who is a team player and takes initiative to provide solutions.
  • Highly energetic, detail-oriented individual with strong organizational skills.
  • Excellent verbal and written communication skills.
  • Bachelor’s degree in accounting or a closely related field.
  • Minimum of 7+ years of experience.
  • Proficiency with MS Office products including Excel, Word, and Outlook.
  • Oracle EBS/Hyperion experience is a plus.
  • A/E/C (Architecture/Engineering/Construction) experience is highly desired.
  • An attitude and commitment to being an active participant in our employee-owned culture is a must.
• Required Qualifications:
  • Associate degree in a closely related field or a combination of education and relevant experience.
  • A minimum of 5 years of experience; an advanced degree may offset years of experience.
  • Proficiency with MS Office including Word and Outlook.
  • Excellent verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone skills.
  • Flexibility and ability to prioritize and handle multiple tasks while collaborating with various managers in a fast-paced environment.
  • Self-motivated, well-organized, and detail-oriented.
  • Ability to handle confidential information.
  • An attitude and commitment to being an active participant in our employee-owned culture is a must.

Benefits

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes:

• Medical, dental, and vision insurance.
• Short- and long-term disability and life insurance.
• An employee assistance program.
• Paid time away, parental leave, and paid holidays.
• A retirement savings plan with employer match.
• Employee referral bonus and tuition reimbursement.

Stated benefits are for full-time regular positions. Temporary and part-time roles are eligible for limited benefits.

Pay

The expected compensation range for this position depends on skills, experience, education, and geographical location.

Colorado: $80,150 - $114,500

Schedule

Full-time.

Locations

• United States-Colorado-Denver
• United States-Colorado-Durango
• United States-Colorado-Greenwood Village
• United States-Colorado-Colorado Springs
• United States-Colorado-Fort Collins
• United States-Colorado-Grand Junction
• United States-Colorado-Englewood