Assistant Administrator, Department of Physical Medicine and Rehabilitation

Key Responsibilities

• Support lead cross-functional departmental initiatives involving clinical operations, faculty affairs, and administrative infrastructure to ensure alignment with institutional priorities and operational efficiency.
• Oversee faculty lifecycle processes including recruitment coordination, onboarding, credentialing, privileging, and promotion timelines to ensure compliance with institutional and regulatory standards.
• Serve as a liaison between the department and institutional stakeholders including Faculty Affairs, HR, Finance, Marketing, and clinical operations to coordinate initiatives and resolve complex administrative matters.
• Lead administrative and operational projects from planning through execution, ensuring timelines, deliverables, and stakeholder expectations are met.
• Identify opportunities for process improvement and implement solutions that strengthen efficiency, communication, and compliance across departmental operations.
• Prepare executive-level briefings, reports, and strategic summaries for departmental and institutional leadership.
• Ensure departmental compliance with institutional policies, accreditation standards, and regulatory requirements related to faculty affairs and operations.

Medical Education/Residency Coordinator

• Provide direction, leadership, and day-to-day management of educational and departmental activities in Physical Medicine and Rehabilitation Residency Training Program, ensuring that the training meets the requirements set by national certifying agencies while ensuring the maximum educational experience for the residents.
• Care for recruitment and credentialing of new residents annually as well as process graduates through the graduation/exit process.
• Prepare and coordinate ACGME’s Next Accreditation System (NAS).
• Care for departmental educational activities outside of residency training program.
• Care for multiple medical student elective rotations with the UVA School of Medicine.

Minimum Qualifications

• Education: Bachelor's degree
• Experience: Four years of increasingly responsible management and administrative responsibility is required. Two years of supervisory experience is required. Relevant exempt level experience may substitute for a degree.

Hiring Range

$80,000 – $85,000, commensurate with education and experience.

Position Type & Work Location

This is an exempt-level, benefited position. Based in Charlottesville, VA, and eligible for a hybrid schedule, with additional on-site presence as needed, after required in-person training and in accordance with UVA’s remote work guidelines.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.