Assistant Administrative - Newark, CA
Pilot Leave of Absence and OJI Coordinator
The Assistant Administrative is responsible for coordinating with the Pilot population regarding leave of absence and On the Job Injury (OJI) matters. This includes managing the associated Crewmember electronic files, ensuring dependability and performance documentation, and assisting with scheduling changes.
Schedule and Documentation Management
The Assistant Administrative processes expense reports for Pilots, manages the parking program, distributes mail and email notifications, and creates informational items such as updates, newsletters, and emails. They also prioritize, assign, and track work requests to different departments to support Pilot requirements.
Meeting and Event Coordination
The Assistant Administrative plans and sets up meetings and events/functions for Pilots and Supervisory Crew. They order office materials and pilot supplies as needed, and interface with various departments to support Pilot needs.
Other Duties
The Assistant Administrative performs other duties as assigned, including light aircraft cleaning when requested, and adheres to JetBlue's safety and security protocols.
Qualifications
- High School Diploma or GED
- One (1) year of administrative support experience
- Strong knowledge of Microsoft Excel, PowerPoint, Word, and Outlook
- Demonstrated time and organizational management skills
- Exceptional written and verbal communication skills
- Excellent teamwork and motivation
- Working knowledge of Microsoft SharePoint, InfoPath, and Access
- Understanding of complex Pilot work rules and ability to apply them to pay and schedules
- Ability to pass a ten (10) year background check and pre-employment drug test