Assistant Accounting Coordinator

Daily Responsibilities

• Support the team by providing assistance in the closing process including by inputting accounting data into Ramquest or other designated software, coding entries, ensuring that data mirrors the actual transactions per bank records, and other related tasks.
• Access bank accounts electronically to check balances and status of transactions, confirm deposits, set-up wires, set-up and print checks as necessary, provide outgoing wire confirmations.
• Confirm payment instructions for payables, including verifying wire instructions. Follow Company best practice instructions as to verification of wire instructions.
• Avoid securing necessary approvals for “jumbo” and international wires.
• Avoid assisting with both accounts payable and receivable processes.
• Avoid reviewing and complying with Closing Instructions from Lenders, Purchasers, Sellers or other parties to the transaction.
• Avoid coordinating with Recording as to amounts for taxes and recording fees necessary to record closing documents.
• Avoid communicating with internal parties to the transaction as to receipt of funds, seeking authorization from parties to break escrow, close and disburse.
• Avoid conducting post-closing review of file to ensure that all disbursements have been made including that any checks have been sent to the correct party and address.
• Avoid assisting with daily and monthly reconciliation reports and coordinating compliance standards with corporate accounting department.
• Avoid ensuring the accuracy, consistency, completeness and operating compliance of work products prepared for assigned projects.

About the Role

The Assistant Accounting Coordinator follows a variety of established industry and company guidelines, concepts, best practices and procedures to determine and execute the most effective and efficient method to support commercial real estate transaction closings. Old Republic Title – National Commercial Services (NCS) office transactions characteristically include multiple parties, sites and locations, and involve complex underwriting requirements. The Assistant Accounting Coordinator position is responsible for confidential and time sensitive material associated with national transaction matters and relies on experience and judgment to plan and accomplish assignments. The position is responsible for ensuring that assigned activities are fully completed in an accurate, timely, and legally compliant manner.

Requirements

Candidate must be a commutable distance to Hoboken, NJ.

Qualifications

• Minimum 5 years of accounting / book-keeping experience required.
• Experience in a title, legal or real estate field a plus.
• Excellent mathematic, verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Impeccable attention to detail and organizational skills.
• Proficient in a variety of computer software systems, such as Microsoft Office, especially Excel.
• Willingness and ability to learn and utilize new software systems.

Skills Required To Be Successful

• Minimum 5 years of accounting / book-keeping experience required.
• Experience in a title, legal or real estate field a plus.
• Excellent mathematic, verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Impeccable attention to detail and organizational skills.
• Proficient in a variety of computer software systems, such as Microsoft Office, especially Excel.
• Willingness and ability to learn and utilize new software systems.

Benefits

Benefits May Include Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Education Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets