Assistant Accountant

About the role

The Assistant Accountant will support project accounting on a major public PLA mega-project in New York City. Reporting to the Accountant, this full-time, in-office role is responsible for all project-level financial and administrative processing.

Responsibilities

• Post and allocate materials, and subcontractor costs to project cost codes in CMiC/ACC and reconcile to job ledgers
• Maintain accurate and up-to-date job cost records, including labor, materials, equipment, and subcontract costs
• Track purchase orders, change orders, and commitments, ensuring alignment between contracts, approvals, and system entries
• Serve as a key administrative liaison between the project team, accounting, and external partners
• Support requisitions and payment submissions to owner by compiling required backup and verifying completeness
• Coordinate with project team members to obtain missing or corrected documentation as needed
• Perform detailed reviews of data prior to submission to ensure accuracy, consistency, and completeness
• Identify discrepancies or missing information and escalate promptly to the Project Accountant or Project Controller
• Maintain strict version control and documentation standards
• Accounts Payable / Accounts Receivable
• Process vendor invoices, subcontractor pay applications, and employee cost allocations in accordance with contract terms and owner requirements
• Manage lien waiver collection, verify subcontractor compliance documentation, and track lien waiver status
• Support invoicing and collections for owner billings; reconcile A/R balances and escalate exceptions
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