Assistant, Account Payable

Key Responsibilities

• Register new supplier in ERP system regularly to ensure all customer information is well recorded, monitored and updated
• Record all daily AP transactions (cash/cheque expense, credit expenses and supplier prepayment) with supporting documents to ensure all expense records and payment vouchers are booked to the correct account code and cost center
• Monthly reconcile A/P transactions (Monthly Expense Report, AP Aging, Supplies Prepayment etc.) ensure the accuracy and completion
• Follow up the cash advance from employees to verify the monthly closing
• Prepare outgoing payment and the settlement to suppliers based on credit term and assist finance team to arrange the document for payment
• Submit daily expense reports to superior to ensure the integrity of the AP general ledger and financial records
• Process Debit Note and update in system
• Do filing and maintain payment voucher documents in proper files following company financial procedure
• Perform other tasks assigned by superior

Key Challenges

• Ability to hit deadline in order to perform AP payment on due date as well as month-end closing
• Demonstrate accountability and result-orientation skill to perform Daily Purchasing Cycle and Reconciliation as well as comparing AP aging balance to total AP Balance
• Demonstrate good communication skill and ability to follow up accounting work, i.e., Cash Advance
• Perform positive Operating Cash flow

Qualifications

• Education: Bachelor Degree in Accounting, Finance or related fields
• Experiences: At least 1-year experience in Accounting
• Skills and knowledge: Knowledge in Accounting system, ERP Sage Accpac is advantage. Fast learner and willing to go extra mile. Hard working and committed. Good command of English (Writing, Speaking, Listening, and Reading)