Assistant Account Executive

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

About the role

We are hiring the next Assistant Account Executive in our Encino, CA office. This person will join one of the Business Management teams, streamlining a high volume of accounting tasks while ensuring maximum consistency with information. If you have an interest in accounting and the music and entertainment industry, this is a career opportunity to work with renowned musicians and entertainers. Within our supportive corporate environment, there are many avenues to advance your career.

The ideal candidate is a confident and professional communicator with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining professional relationships with colleagues.

Responsibilities

• Receive invoices from vendors. Review and process using our accounting software and adhere to standard company procedures to document purchases.
• Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month.
• Ensure efficient and timely processing of all transactions with client vendors.
• Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information.
• Maintain professionalism and confidentiality to safeguard sensitive information.
• Support Account Executive with completing high volume Accounts Payable tasks such as: check runs, month-end reconciliation, spending analysis, and audits.
• Analyze discrepancies on invoices and research to discover the source of the issue.
• Ensure all disbursements are correct and suggest procedure changes to mitigate future errors.
• Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation.
• Create commission reconciliation schedules for non-touring clients.
• Other related duties as assigned.

Requirements

• Competency in Microsoft applications including Word, Excel, and Outlook.
• Self-motivated with excellent organization skills.
• Strong verbal and written communication skills.
• Attention to detail and ability to multi-task.
• Strong organizational and problem-solving skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Ability to work well with a team and pitch in when needed.
• A High School diploma.

Qualifications

• Associates or Bachelor's degree in Accounting or other Business-related field.
• 1 or more years working in a Business Management environment.
• 1 or more years of experience working in an Accounts Payable Department.
• 1 or more years of QuickBooks, Eton, or AgilLink experience.
• Bilingual in Spanish.

Physical Requirements

• Standing, walking, crouching, and lifting up to 15 pounds.
• Frequent use of hands as well as reaching with hands and arms.
• Regularly required to talk, hear, see, and sit.
• Work environment may involve a moderate to loud noise level.

Pay

The salary range for this role is $55,000 - $65,000 and represents the firm’s good faith and reasonable estimate of the range of compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

Benefits

• Accrue 15 PTO days annually.
• 401(k) plan with quarterly employer match contributions, when eligible.
• Ten paid holidays each year, plus one extra floating holiday.
• Summer work hours, allowing you to leave work early on designated dates.
• Hybrid work schedules, if applicable.
• Comprehensive medical, dental, and vision coverage.
• Flexible Spending Accounts for eligible healthcare and dependent care expenses.
• Basic Life and AD&D insurance.
• Voluntary Life and AD&D coverage.
• Long-term Disability benefits.
• Voluntary Critical Illness, Cancer, Hospital Indemnity, and Accident coverage.
• Wellness activities to promote health awareness.
• Pet insurance options.