Asset & Wealth Management, Administrative Assistant, Albany

Job Summary & Responsibilities

Provides dedicated administrative support to Top Advisors and Managing Directors within the Goldman Sachs Ayco Executive Wealth business.

• Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and coordinates related logistics (including conference rooms, conferencing, and catering as needed).
• Handles highly confidential and sensitive client information with the utmost discretion.
• Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
• Captures and distributes correspondence, agendas, letters, reports, or other documents as requested.
• Supports general office administrative duties (copying, filing, faxing, archiving, supplies, etc), ad-hoc projects, facilities management and/or event planning as requested.
• Organizes and ships materials to clients as needed; tracks delivery and confirms receipt when appropriate.
• Orders office supplies & inventory as requested.
• PARTNERS WITH CONFERENCE, CATERING, AND OTHER EVENT VENDORS TO SUPPORT CLIENT ENGAGEMENTS AS NEEDED.

Qualifications

• Experience supporting multiple high-level executives in a complex environment, preferably in financial services, private sector, media or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills (written & verbal), with a consistently professional presence.
• Extreme attention to detail and organizational skills, with the ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Proactive problem solver and independent thinker with strong follow-through; appropriately escalates and closes loops as needed.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required.
• Familiar with expense platforms such as SAP Concur or CRM platforms such as Salesforce is preferred.
• SUPPORTIVE TEAM PLAYER WITH A POSITIVE ATTITUDE.
• IDEAL CANDIDATE HAS AT LEAST 5+ YEARS OF EXPERIENCE.
• CANDIDATE MUST BE LOCATED ONSITE IN THE COHOES OFFICE AS THIS ROLE IS FULLY ONSITE.

Pay

The expected base salary for this Albany, New York, United States-based position is $45000-$80000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .