Asset Management Specialist

Overview

The Asset Management Specialist assists, develops, and implements best practices to the market rate, affordable, and student housing communities. The Asset Management Specialist will assist with day-to-day functions with the objective of enhancing the underlying performance of the Asset Management Department to achieve the economic goals of Gilbane Development Company.

Responsibilities

• Assists with the operation and preservation of the entire portfolio by responding in a timely, thorough, and concise manner to questions and requests from both internal and external sources
• Assists with the review of property’s profit and loss statements, downloading information for dashboard distribution, and ensuring regular distribution to executive level staff
• Ensures financials packages are copied monthly and maintained in appropriate files
• Works closely with the Director of Asset Management to monitor and advises on financial health of each property, and interface with leadership to implement company financial directives
• Ensures revenues are timely collected and payments are properly processed by third party and in-house management; improves systems to ensure and enhance current collections and operations
• Oversees on-site managers, third-party property management companies’, and properties managed in-house to ensure deadlines are met maintaining a professional demeanor and supervisory relationship.
• Reads, interprets, and advises proposals received by third party and in-house managers, related to the portfolio
• Ensures approvals are received and analyzed for budget compliance; ensures multiple proposals are received for all expenditures over $3,500
• Visits properties to inspect their condition, provide direction, and gauge adherence to lease and company standards
• Assists, prepares, and reviews annual operating budgets and income projections, including analysis of monthly expenses, to ensure they are accurately completed by third property managers
• Monitors and creates spreadsheets regarding critical dates in the Asset Management Portfolio (Hap renewals/expirations, insurance expirations, real estate tax schedules with date of appeals, and lender reporting requirements, etc.)
• Assists with ensuring Capital Improvement Plans through direction of budget, contracting and finances are completed timely
• Submits invoices to accounting for approvals
• Ensures high-level issues / disputes with tenants, vendors, and contractors, working with third party property managers and outside legal counsel are internally reported to the appropriate asset manager
• Performs other related duties, as assigned

Education/Experience Qualifications

• Bachelor’s degree or equivalent experience preferred
• Minimum 3 years of multifamily and affordable housing property management experience preferred
• Occasional travel required
• Or equivalent combination of education and experience
• Must pass pre-employment substance abuse test

Knowledge, Skills & Abilities

• Proven style of