Asset Management Specialist

About the role

The Asset Management Specialist supports the administration and accountability of university capital assets, including movable equipment. This role assists in maintaining accurate asset records, supporting inventory processes, and ensuring compliance with university policies, sponsored research requirements, and applicable regulatory standards. The Specialist works closely with academic departments, administrative units, and central offices.

Responsibilities

• Aid in tagging and tracking university capital assets such as equipment and furnishings
• Campus-wide physical inventory efforts by verifying asset location, condition, and records
• Maintain and update asset information in university systems and databases
• Aid in processing asset transactions including acquisitions, transfers, modifications, and disposals
• Review purchase orders, procurement card transactions, and internal documentation for asset classification and entry
• Verify ownership classifications (university-owned, grant-funded, or government property) and maintain required documentation
• Support compliance with university policies, federal regulations, and sponsor requirements related to capital assets
• Prepare routine reports for departments, central administration, and audit requests
• Identify discrepancies during inventory or record review and escalate to senior staff for resolution
• Provide customer service and guidance to academic and administrative units on asset procedures
• Aid in audit preparation by compiling documentation and responding to data requests
• May have to travel to commonwealth campuses to conduct inventories

Requirements

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Skills

• Proficient in Microsoft Word & Excel
• Strong verbal and written communication skills
• Ability to organize and manage schedules

Benefits

This position offers a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

Pay

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

Schedule

This position offers a flexible work arrangement that combines remote and on-campus work.

Qualifications

• Associate Degree
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted

Background checks/clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Equal Opportunity Employer

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Additional Information

For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Contact Information

If you have questions related to flexible work arrangements, please contact the hiring manager during the interview process.