Asset Management Coordinator
- for any list of duties/requirements/benefits. The duties are in paragraphs; we can break each bullet into list items. The original has headings like "Physical Inventory, Compliance Tracking and Asset Verification", then paragraphs. We could treat each heading as a list item? Better to make each duty as list item. Could also keep headings as inside li? But instruction: Use
- for any list of duties/requirements/benefits, and
for prose. So we should convert duties into list items. We'll need to extract each duty statement. Let's parse duties: Under "Physical Inventory, Compliance Tracking and Asset Verification": - Provides direct administrative and field support for the University's physical inventory and property verification program. - Assists with scheduled physical inventories of capitalized, non-capitalized, sensitive, federally funded, and other trackable University equipment, including off-campus property, in accordance with CSU and University requirements. - Maintains the inventory calendar and coordinates scheduling and communication with departmental property designees regarding upcoming inventories and outstanding assets Under "Asset Records, Data Entry and Inventory Documentation": - Provides administrative support for maintaining accurate, complete, and organized property and inventory records. - Enters and updates routine asset information across established systems and verifies data entered against supporting documentation. - Matches property tags, asset IDs, serial numbers, locations, and custodians across physical and electronic records. - Scans, files, and retrieves property documentation, and maintains organized records supporting inventory, transfers, tagging, and off-campus verification. - Prepares standard reports, spreadsheets, and worklists from Asset Management records, and assembles documentation to support discrepancy research, audits, or records requests. - Flags incomplete, inconsistent, or duplicate records and routes them to the appropriate Asset Management staff. Under "Property Tagging, Transfer, Survey and Asset Movement Support": - Provides routine administrative and field assistance for identifying, tracking, and authorized movement of University property. - Schedules tagging appointments and prepares tags, listings, and supporting documentation for new or newly identified equipment. - Assists with locating equipment and affixing property tags as directed, and records identifying information for entry into University records. - Processes routine documentation for changes in asset location, custody, or department, including Transfer of State Equipment paperwork. - Receives and routes survey/surplus documentation, and assists with scheduling authorized pickup or movement of surveyed equipment. - Updates tracking records to reflect receipt, transfer, or relocation of equipment following appropriate authorization. - The incumbent does not independently approve property transfers, surveys, disposal, reutilization, record removal, or changes in the accounting status of University property. Under "Departmental Communication, Inventory Follow Up, and Compliance Support": - Provides customer service and administrative communication supporting timely completion of Asset Management activities. - Serves as a routine point of contact for questions on inventory schedules, forms, documentation status, and established procedures. - Coordinates with departmental property designees to schedule inventories and arrange access to equipment and locations. - Sends inventory notices, reminders, and follow-up correspondence, and tracks departmental responses to outstanding requests. - Directs policy interpretation, substantive discrepancies, and property determinations to appropriate Asset Management personnel; supports routine compliance reporting. Under "General Asset Management Office and Audit Support": - Prepares routine correspondence, reports, forms, and administrative documents, and maintains office files, calendars, and reference materials. - Assists with administrative preparation for property audits, internal reviews, and inventory projects, including retrieving supporting records. - Maintains inventory supplies and equipment (scanners, tags, forms). - Performs related clerical and administrative functions consistent with the Administrative Support Assistant I classification. We'll put all these as list items under Responsibilities. Qualifications: The posting has "Qualifications" section with bullet-like sentences: - High School Diploma/GED - High School diploma or its equivalent - DL NUMBER - Driver License, Valid and in State - Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. - Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. - Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. - Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. We need to format as list items. Preferred Qualifications: a long list; we can include as list items under Qualifications? Actually we have separate sections: Qualifications and Preferred Qualifications. The instruction: include a section ONLY when the posting has real, specific content for it. So we can have Qualifications (minimum) and Preferred Qualifications (maybe as a separate section). But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. There's no "Preferred Qualifications". We could fold preferred qualifications into Qualifications or Skills. Probably better to put them under Qualifications as additional items, or under Skills. The instruction: Prefer a few substantive sections over many thin ones. So we could combine Qualifications and Preferred Qualifications into one Qualifications section. Or we could put them under Skills. But we have a Skills heading allowed. Might be appropriate to put preferred qualifications under Skills. However the posting explicitly labels them "Preferred Qualifications". We could treat them as Qualifications (still). Let's just put all qualification-like content under Qualifications section, marking maybe with note? But we must not invent headings not allowed. So we can only use the allowed headings. So we will have Qualifications section containing both minimum and preferred qualifications as list items. Skills section: we could leave empty if no specific skills beyond qualifications. But we must not emit a heading with filler. So if we don't have specific skills separate, we omit Skills. Benefits: not mentioned; omit. Pay: we have anticipated hiring range $4,047 monthly and classification salary range min $4,047 max $5,896 per month. We'll include Pay section with that info. Schedule: we have Work Schedule: Monday-Friday 8am-5pm. Also Type of Appointment: Full Time, Long Term Temporary. So Schedule section can include that. About the role: we have description of Department Asset Management (AM). We'll put that as
. Now we need to output HTML fragment only, no /. Use
for section headings. Structure:
About the role
...
Responsibilities
- ... ...
Qualifications
- ... ...
Pay
...
Schedule
...
Make sure to preserve all substantive info. Let's extract the About the role paragraph exactly: "The Department Asset Management (AM) is responsible for the administration and accountability of University state-owned property, including capital and non-capital assets. The department supports the University’s property management program throughout the asset lifecycle, from acquisition and identification through physical inventory, transfer, reutilization, surplus, and final disposition. Asset Management implements University property management policies, procedures, systems, and administrative processes to maintain an effective and compliant asset management program. The department coordinates the physical inventory of state-owned capital and applicable non-capital assets and works directly with campus departments and designated property representatives to identify, locate, scan, verify, and maintain records for assets located both on and off campus. Asset Management maintains property and inventory information in University asset management systems, supports reconciliation and documentation of inventory records, serves as a liaison during property audits, and provides guidance to faculty, staff, administrators, and departmental property designees regarding property administration and inventory requirements. Asset Management also supports the University’s surplus property program, including reutilization, public surplus activities, disposal of University property, and electronic waste processes." We'll keep that as a single paragraph. Now Responsibilities list items: we need to ensure we don't lose any detail. Let's list them as separate - items. I'll compile: Physical Inventory, Compliance Tracking and Asset Verification: - Provides direct administrative and field support for the University's physical inventory and property verification program. - Assists with scheduled physical inventories of capitalized, non-capitalized, sensitive, federally funded, and other trackable University equipment, including off-campus property, in accordance with CSU and University requirements. - Maintains the inventory calendar and coordinates scheduling and communication with departmental property designees regarding upcoming inventories and outstanding assets Asset Records, Data Entry and Inventory Documentation: - Provides administrative support for maintaining accurate, complete, and organized property and inventory records. - Enters and updates routine asset information across established systems and verifies data entered against supporting documentation. - Matches property tags, asset IDs, serial numbers, locations, and custod
- for any list of duties/requirements/benefits, and