Asset Management Analyst

About the role

Join a large, established energy and utilities organization supporting engineering, asset management, and project closeout activities. Work closely with Engineering, GIS, Enterprise Asset Management (EAM), permitting, project teams, ARC Analysts, and third-party vendors to ensure projects are accurately and completely closed. Serve as a key point of coordination responsible for validating asset information, resolving outstanding project items, and ensuring required systems and documentation are updated. Join a team that values strong follow-through, attention to detail, organization, and the ability to coordinate across multiple stakeholders. Location: Charlotte, NC preferred; candidates located near other company locations may be considered for exceptional experience. Candidates should be prepared to complete an in-person, onsite skills assessment as part of the interview process.

Responsibilities

• Coordinate and manage project closeout activities from construction/project completion through final closure.
• Verify that all required Equipment Change Requests (ECRs) have been submitted and work with Engineering to validate the appropriate quantity.
• Confirm Engineering has submitted required GIS Update Requests to the GIS team and verify necessary mapping updates are progressing.
• Work with GIS-related systems and processes, including environments such as Smallworld and MyWorld.
• Verify that Maximo Asset Automation has been completed, including hierarchy checks and validation that required asset data is complete.
• Review project Work Orders (WOs) to ensure required tasks have been completed and closed; follow up directly with work-order owners on outstanding items.
• Confirm required updates have been completed within the Facilities Ratings Database.
• Partner with ARC Analysts to investigate and resolve ARC failures preventing project closeout.
• Coordinate with Engineering to ensure redlines and as-built documentation are completed accurately.
• Follow up with permitting teams to ensure all associated permits are properly closed.
• Coordinate with third-party vendors to address outstanding double-pole removal/SPANS activities.
• Provide project team members with regular updates on closeout status, outstanding requirements, and next steps until projects are fully closed.
• Complete required CCFs on a monthly basis until project closure.
• Adjust and manage project forecasts throughout the closeout process.
• Send follow-up communications and coordinate across stakeholders to ensure outstanding tasks are completed within required timelines.
• Prepare and maintain required monthly reporting related to project and closeout activity.
• Analyze workflows, processes, systems, and project information to identify gaps and recommend solutions that improve operational effectiveness.
• Work across business and technical teams to identify process issues, document requirements, and support improvements to computer-based business systems and workflows.

Requirements

• 10+ years of relevant experience within business systems analysis, utility operations, engineering support, asset management, project controls, project closeout, or a related area.
• Strong experience coordinating complex projects, workflows, or closeout activities involving multiple stakeholders and dependencies.
• Experience working with work orders, asset records, engineering documentation, or enterprise asset management processes.
• Strong analytical skills with the ability to review project information, identify missing or incomplete items, and drive issues through resolution.
• Demonstrated ability to follow up with multiple stakeholders and maintain ownership of outstanding action items through completion.
• Strong organizational skills and attention to detail, particularly when managing multiple projects or closeout requirements simultaneously.
• Strong written and verbal communication skills with the ability to work effectively across engineering, operations, technical, and business teams.
• Experience preparing reports, tracking project status, and communicating risks, outstanding items, and progress to stakeholders.
• Ability to work independently, prioritize competing responsibilities, and maintain accurate project and system documentation.

Skills

• Analytical skills
• Organizational skills
• Attention to detail
• Written and verbal communication
• Ability to work independently and prioritize
• Stakeholder coordination
• Report preparation and tracking

Benefits

Opportunity to support highly visible projects within a major utilities organization. Exposure to engineering, GIS, Maximo/EAM, asset management, work-order management, permitting, and project closeout processes. Highly cross-functional role partnering with engineering and operational teams to ensure projects and associated asset records are fully completed. Opportunity to utilize analytical, organizational, and systems skills to identify outstanding requirements and drive projects through final closeout.

Qualifications (Preferred)

• Previous experience within the energy, utilities, power, transmission, distribution, or infrastructure industries.
• Experience with Maximo or another Enterprise Asset Management (EAM) platform.
• Experience with GIS and mapping systems, particularly Smallworld or MyWorld.
• Knowledge of Equipment Change Requests (ECRs), work orders, asset hierarchies, and asset-data validation.
• Experience supporting engineering project closeout, including redlines and as-built documentation.
• Experience coordinating permitting and permit closeout.
• Familiarity with facilities ratings, ARC processes, SPANS, CCFs, or similar utility project processes.
• Experience with project forecasting and monthly reporting.
• Strong understanding of the relationship between engineering documentation, GIS records, asset-management systems, and project closeout.