ASI Events and Outreach Student Assistant

About the Role

Under the supervision of the Assistant Coordinator—Student Programs and Administrative Operations, the ASI Events and Outreach Student Assistant supports the planning, promotion, and execution of engaging campus events. This role assists with event logistics, marketing efforts, and on-site coordination to ensure event programs are well-organized, professionally delivered, and reflective of the diverse interests of the Cal Poly Maritime Academy community. Working closely with ASI staff and campus partners, this position contributes to events from concept through completion, helps implement established guidelines and procedures, supports outreach and promotional activities, and assists with event setup, execution, and wrap-up to create meaningful campus experiences. This position is based at the Cal Poly Maritime Academy on the Cal Poly Solano Campus in Vallejo, CA.

Requirements

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units (4 units for graduate students)
• Experience with event planning preferred
• Program-specific experience preferred
• Ability to be highly organized and have good planning skills
• Excellent oral and written communication skills
• Ability to work with various populations and those with special limitations or needs
• Experience in leadership or management
• Organizational abilities and experience
• Interest in music or live entertainment

Responsibilities

• Provide high-quality customer service to staff, students, vendors, participants, and campus partners
• Coordinate, promote, and execute events, including set-up, on-site support, and tear-down
• Support event assessment, including post-event survey distribution
• Be available to work scheduled events and attend required meetings and trainings
• Coordinate support staff duties and/or roles for special event activities
• Develop relationships with other college campuses for routing opportunities and information sharing
• Assist with set-up and monitoring of event registration and ticketing platforms
• Support seasonal special events and develop relationships with campus clubs and departments for collaboration
• Adhere to and enforce all ASI departmental policies and procedures
• Maintain prompt hours and follow absence procedures
• Act as a program ambassador with extensive program knowledge
• Maintain positive, collaborative working relationships with staff and co-workers
• Serve as a role model by demonstrating professionalism, leadership, and a commitment to student development
• Ensure a safe environment for all participants

Marketing & Communications Support

• Ensure ASI program identity standards, professionalism, and brand consistency across all marketing and communication materials
• Engage in the creation, implementation, and revision of ASI marketing and communication plans, including digital, print, and social media content
• Develop and maintain marketing timelines for program and event advertising
• Gather and organize content for marketing requests, communication plans, and promotional campaigns
• Collaborate with ASI staff, graphic designers, photographers, videographers, and other program areas on marketing campaigns and collateral materials
• Assist with coordinating and supporting photo and video shoots

Other Duties

• Serve as a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and comply with ASI policy requirements
• Perform other duties as assigned

Pay

Hourly Pay Rate: $16.90 per hour

Schedule

Position may require working late nights, holidays, and weekends. Minimum of two consecutive terms of work availability required.

Location: Cal Poly Solano Campus, Vallejo, CA
Date Revised: 2/19/2026