Ascend Nonprofit Solutions - Payroll Specialist

Summary

The Payroll Specialist is responsible for the accurate, timely, and compliant processing of payroll in alignment with organizational policies, federal and state regulations, and internal controls. This role supports end-to-end payroll administration, timekeeping, data integrity, and employee payroll inquiries. This role works closely with the Director, Compensation & Benefits and in partnership with Finance. The Payroll Specialist plays a critical role in maintaining payroll accuracy, ensuring proper documentation, and supporting continuous improvement of payroll processes and systems.

Essential Duties and Responsibilities

• Process bi-weekly/semi-monthly payroll accurately and on time.
• Review and validate timekeeping records, corrections, and exceptions prior to payroll submission.
• Support input and maintenance of payroll and benefits data in applicable systems as needed.
• Ensure proper application of wage and hour laws, overtime, and other payroll regulations.
• Identify and resolve payroll discrepancies, errors, and exceptions in a timely manner.
• Serve as a support for timekeeping system questions and troubleshooting.
• Maintain organized payroll records in accordance with retention requirements.
• Respond to employee payroll inquiries in a timely, professional, and confidential manner.
• Assist with compliance related to federal, state, and local payroll regulations.
• Support year-end payroll activities and audits as applicable.
• Participate in payroll and Human Resources projects as assigned.

Qualifications

• Education & Experience: Associate's or Bachelor's degree in Business Administration, Human Resources, or related field. 2-4 years of payroll processing experience required. Experience with HRIS/payroll systems (Paycom preferred).
• Knowledge, Skills & Abilities: Strong attention to detail and accuracy. Ability to manage confidential and sensitive information. Strong problem-solving and analytical skills. Excellent written and verbal communication skills. Ability to work independently and meet payroll deadlines. Proficiency in Microsoft Excel and HRIS/payroll platforms. Customer-service mindset with a professional and collaborative approach.

Physical Requirements

• Prolonged sitting and computer use.
• Occasional lifting up to 25 pounds.

Work Environment

• Primarily office-based with possible hybrid flexibility.
• Regular attendance and punctuality required.
• Occasional after-hours work may be required during payroll cycles or year-end.

Disclaimer

This job description outlines general duties and responsibilities and is not an exhaustive list. Duties may be modified to meet organizational needs.