Arts Office and Events Assistant

This is a 10-month, onsite, full-time position (37 hours/week, September through June) reporting to the Arts Department Coordinator. The role supports the Music, Theater and Dance, and Visual Arts departments with day-to-day operations and supervises work-study students.

Responsibilities

• Serve as the first point of contact in the main office, assisting visitors and providing information about department operations, courses, and events.
• Publicize multiple overlapping events each term by designing and sending emails, updating websites, coordinating printing and posting of publicity materials, and sending press releases.
• Manage and oversee all Music and Theatre & Dance box office duties, including ticket sales through Eventbrite, hiring, training, and supervising work-study students for box office, house manager, and usher positions.
• Support three departments and the main office by purchasing and maintaining office supplies and equipment, booking hotel rooms, submitting work orders, managing room reservations, catering, and transportation requests.
• Assist in managing main office work-study students.
• Perform other related duties as assigned by the Arts Department Coordinator and department Chairs.

Requirements

• Associate's degree with 3+ years of office support experience and/or a combination of relevant education, training, certifications, and/or work experience.
• Excellent communication and organization skills.
• Proficiency in Microsoft Office Suite and Google Apps; ability to learn new software systems.
• Familiarity with graphic design software and social media platforms.
• Ability to multitask and handle multiple projects with varying deadlines.
• Ability to work with a large and diverse group of individuals.

Preferred Qualifications

• Understanding of, interest in, and passion for arts events, including concerts, theater performances, and art exhibitions.
• Experience working in or managing a theater or music box office.

Schedule

• Work days: Monday–Friday, 8:00 AM–4:00 PM.
• Flexibility to work occasional evenings for performance support.

Pay

The expected rate for this position is $20.00 per hour. Final compensation will be set based on departmental budgets, qualifications, experience, education, licenses, specialty, and training.

Benefits

• Generous vacation, sick, and personal time.
• Winter recess break in addition to paid holidays.
• Healthcare: medical (PPO & HDHP), dental, and vision insurance, with flexible spending and dependent care accounts.
• Free on-campus fitness facility access and discounts for on-campus wellness programs.
• Pre- and post-tax participation in a 403(b) retirement plan.
• Salary continuation program in the event of disability.
• Tuition exchange.

Location: Schenectady, NY. This position is not eligible for relocation assistance, visa sponsorship, or a hybrid work schedule.