Artistic Planning Coordinator

About the role

The Oregon Symphony seeks a detail-oriented and resourceful Artistic Planning Coordinator to help create exceptional experiences for visiting artists, conductors, and composers.

Responsibilities

• Serve as a primary point of contact for guest artists, conductors, composers, and managers, coordinating travel, accommodations, transportation, hospitality, itineraries, backstage access, and other services.
• Work directly with guest artists and production teams during rehearsals, concerts, and special events, helping resolve needs in real time and ensuring artists feel supported both on and off stage.
• Maintain artist, repertoire, and programming information in planning systems; assist with research, scheduling, meeting preparation, and other administrative functions.
• Partner with colleagues across Artistic Planning, Operations, Marketing, Development, and Production to ensure artist-related information, schedules, and logistics are communicated accurately and coordinated effectively.
• Build positive relationships with artists, managers, agents, and industry partners while delivering thoughtful, responsive service that reflects the Oregon Symphony's values and reputation.

Qualifications

• Bachelor's degree preferred, with 1-2 years of relevant experience, or an equivalent combination of education and experience.
• Strong organizational skills and exceptional attention to detail.
• Interest in and familiarity with classical music, orchestral repertoire, or the performing arts industry.
• Proficiency with Microsoft Office; experience with OPAS or similar planning systems preferred.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and remain flexible in a fast-paced, deadline-driven environment.
• Availability to work evenings and weekends in support of rehearsals, concerts, and special events.

Benefits

• Comprehensive benefits package including medical, dental, vision, long-term disability insurance, and retirement plan.

Pay

$25–$27/hr.

Schedule

Full-time, non-exempt position based primarily onsite due to the nature of artist services and performance support responsibilities. Regular evening and weekend work is required in alignment with the Symphony's rehearsal and performance schedule.

Contact Information

To apply, please submit a cover letter and resume to careers@orsymphony.org with the job title in the subject line.