Artistic Department Assistant

Responsibilities

• Oversee and manage special projects and programming as assigned for Artistic or on behalf of Artistic with other departments.
• Including but not limited to: BBII and Graduate Program touring and performance opportunities, Off-Site Development lead events that involve performance elements from the dancers such as fashion shows, etc., Annual Ball, Season Photo Shoot, Manage invitation lists, dancer comp ticket requests, and technology assistance for dancers and Artistic colleagues.
• Create and maintain relationships with hotel and long-term apartment partners in the Boston area.
• Assist in onboarding/welcome materials for new dancers.
• Assist with guest/dancer coordination for events and Artistic meetings (evaluations, admin, etc.).
• Aid in guest/dancer coordination for events and Artistic meetings (evaluations, admin, etc.).
• Aid in tour planning and logistics.
• Manage database/spreadsheet to organize and share audition applicants.
• Process and organize all audition applications as they are submitted for review by Artistic Staff.
• Correspond with all applicants, manage in-class auditioners by coordinating artistic department schedules, issuing invitations and hosting visiting dancers.
• Facilitate logistics for auditions including but not limited to: space acquisition, promotion, and day-of support.
• Facilitate and organize dancers coming to audition in class.
• Communicate and greet dancers.
• Playbill/Program Content
• Correspond with Artistic guests and rights holders with respect to their agreements as related to their biographies, photos, synopsis, and credits.
• Manage and oversee proofreading all versions of artistic information and dancer casting on program books and digital monitor and seasonal production credits and share that with the marketing team.
• Work closely with the Artistic Assistant Director on casting, formatting and accuracy.

Requirements

• Bachelor’s Degree or experience preferably in arts management, stage management, or dance.
• Two years of post-graduate administrative or related experience.
• Exceptional organizational skills with acute attention to detail.
• Substantial computer literacy with proficiency in Microsoft 365, Microsoft Office Programs, OneDrive, and ability to adapt and integrate new technology and software.
• Self-starting problem solver with propensity for multi-tasking with minimal supervision or direction.
• Prowess in written and oral communications skills.
• Ability to work effectively in a team environment.
• Ability to work under pressure with a wide variety of personalities while exhibiting patience, understanding, respect for diverse backgrounds, and a sense of humor.
• Ability to work occasional evenings and weekends during productions and events.
• Dance training or background a plus.