ARO - DOM Grants Account Manager

We need to output HTML fragment with sections: About the role? The posting includes salary range, benefits, position objective, essential functions (with percentages), nonessential functions, contacts, supervisory responsibility, qualifications, required skills, working conditions. We need to use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We need to include sections only when posting has real specific content. So we need to map content to these headings. We have salary range: $58,000-$66,672. So we can have Pay section. Benefits: "Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess." So Benefits section. Schedule: "General office environment. This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department." That's schedule info. So Schedule section. About the role: Could be position objective and overview. Could use "About the role" heading. Responsibilities: essential functions (with percentages) and maybe nonessential functions. Requirements: qualifications (education/experience) maybe. Skills: required skills. We need to preserve all substantive info, not invent or summarize away detail. Must not include boilerplate like EEO, legal, etc. Remove contact info? The contacts section maybe not needed as a heading; but we could include under Responsibilities? The instruction: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it." Contacts maybe minor metadata; we could drop or include in a short

. Probably drop. We need to output only HTML fragment, no /, no markdown fences. We'll structure:

About the role

Working with a high degree of independence, provide overall administrative management and coordination of a variety of business related functions, finance, budget, and grant administration for various departments within the School of Medicine. The Manager for Funded Projects will be assigned a research portfolio made up of multiple grants and contracts, based in multiple clinical research departments with annual expenditures between $4.5m and $5.5m. These assignments will change as needed based on changes in funding levels, staffing needs and other dynamics. The manager for funded projects is expected to function as the financial and business manager across their assigned portfolio and working with directly with faculty and staff as it relates to grant submissions, financial reporting, tracking of expenses, determining optimal staffing levels based on available resources, and ensuring compliance with post award management for multiple NIH institutes, other federal and state agencies, industrial and non-profit funding agencies. The manager for funded projects will develop and implement plans for optimizing the management of resources, exercising discretion and independent judgment to assigned departments related to managing revenues and expenses, as well as working across units within the Office of Finance and with administrators across the School of Medicine and Case Western Reserve University. The Manager for Funded Projects has authority to accomplish objectives within established guidelines and policies with the expectation of only referring special problems to the Senior Director.

Then Responsibilities: essential functions list with percentages. Use

• . We need to preserve percentages maybe within li text. Essential Functions list: bullet points with percentages. We'll include each bullet as li. Nonessential Functions maybe also under Responsibilities or separate? Could include as part of Responsibilities but maybe separate heading? The instruction: prefer few substantive sections over many thin ones. Could combine essential and nonessential under Responsibilities. We'll list essential functions bullets, then nonessential functions bullets. Qualifications: Education/Experience: Bachelor's degree and 5 or more years of related experience, or Associate's degree and 7 or more years of related experience. Operational finance management and grant management experience preferred. We'll put under Requirements heading. Skills: Required Skills list. We'll put under Skills heading. Benefits: as described. Pay: salary range. Schedule: hybrid work arrangement. We need to ensure we don't include filler like "commensurate with experience". Not present. We must not include duplicated lines. The posting had duplicated line: "Provide multi-institution, complex proposal development for collaborative research, industry, and clinical-trials grants and contracts." appears twice. We need to preserve all substantive info but not duplicate? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." It doesn't explicitly say to remove duplicates, but later: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. So we need to deduplicate that line. Also there is duplicated line: "Provide background research to emphasize the connection between the research needs statement and the interests of the funder." appears twice as well. Remove duplicate. Also "Provide multi-institution, complex proposal development for collaborative research, industry, and clinical-trials grants and contracts." appears twice; keep one. Also "Provide background research to emphasize the connection between the research needs statement and the interests of the funder." appears twice; keep one. Also maybe other duplicates: "Provide multi-institution, complex proposal development for collaborative research, industry, and clinical-trials grants and contracts." appears again later? Actually appears again after the first bullet list? We'll deduplicate. We'll need to carefully extract essential functions bullets. Let's extract essential functions from text: Essential Functions Serve as the financial and business operations manager for their assigned portfolio, which will range between $5m-$7m in annual direct spending. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns to project future trends and prepare long-range operational forecasts and cash flow analyses. Develop monthly forecasts for each principal investigator outlining all projects in their portfolio and meet with them monthly to review trends. Develop and implement strategies to avoid over- and underspending. Review and monitor spending levels and commitments. Be the main contact and primary administrator to departmental staff, faculty, and chairs for all things related to funded projects. Delegate tasks to other Administrative Research Office (ARO) staff as needed and follow up with colleagues, departmental staff, and faculty to ensure tasks are completed in a timely manner. Create efficiencies to improve accuracy. (30%)Provide multi-institution, complex proposal development for collaborative research, industry, and clinical trials grants and contracts. Provide background research to emphasize the connection between the research needs statement and the interests of the funder. Manage contract and grant proposal preparation processes for the more demanding and reporting-intensive sponsors with varying policies, restrictions, and deliverables. Advise faculty on complex contract and grant terms that may impact the administration of a project involving multiple institutions in both the U.S. and international sites. Facilitate the terms and conditions of awards, budget augmentation, and project period with the principals. Ensure compliance with all state and federal agency regulations, industry, non-profit organizations, and university procedures. Develop and implement a system to ensure all project closeouts are done timely. Maintain files of sponsored projects¿ financial reports and close out packages. Provide multi-institution, complex proposal development for collaborative research, industry, and clinical-trials grants and contracts. Provide background research to emphasize the connection between the research needs statement and the interests of the funder. Meet with principal investigators, chairs, and the director to discuss/initiate corrective actions prior to proposal submissions. Serve as a resource to assigned departments by identifying potential funding sources, interpreting proposal guidelines, providing guidance in navigating the federal web-based submission platform, and managing the internal routing process through Sparta. (25%)Manage the salary spend across the portfolio by balancing the resources available to each individual faculty. Determine appropriate and affordable staffing based on grant budgets and projections of clinical trial revenues. Approve all staff hires. Initiate reorganizations and layoffs when funding resources change or are eliminated. Complete monthly effort/salary distributions for exempt employees. Complete salary adjustments as needed while working collaboratively with human resource administrators and the ARO Director. (20%)Present the school of medicine¿s position, utilizing independent judgment, as it relates to compliant management, billing, and payments for shared research endeavors with administrative staff at affiliate hospitals to ensure effective financial management of clinical trials. Monitor clinical trials closely to assure revenue is received, budgets are increased, and payments to affiliate hospitals are done in a timely manner and in accordance with the various Affiliation Agreements. Working across Case Western Reserve University and with the appropriate affiliate staff representatives, monitor, review, and approve various crossbills and reports with University Hospitals, the Cleveland Clinic, and MetroHealth Medical Center to ensure accuracy and funding availability. (10%)Prepare administrative reports for submission to sponsoring agencies, including interim and final financial reports. Interpret school and university policies and procedures about grant management and expenditures and ensure compliance by all staff. Communicate any changes to policies and procedures to the appropriate staff to ensure implementation. Ensure compliance with federal regulations. Maintain a database of all sub-recipients and note all sub-recipients subject to the single audit requirements. Gain an understanding of the compliance programs of sub-recipients and communicate additional expectations to comply with the university's compliance program. Monitor the receipt due date of audit reports, and if reports are not received, request the audit reports from sub-recipients. Review audit reports and follow up with the sub-recipient to determine if corrective actions have been taken on findings related to the university. Monitor on a regular basis sub-recipient activities for compliance with program and university requirements. Monitor sub-recipient expenditures to ensure compliance with applicable regulations. Assist sub-recipients with the resolution of financial noncompliance (10%) We need to split into bullets, each preceded by its percentage maybe at end of bullet. We'll create bullets: - Serve as the financial and business operations manager for their assigned portfolio, which will range between $5m-$7m in annual direct spending. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns to project future trends and prepare long-range operational forecasts and cash flow analyses. Develop monthly forecasts for each principal investigator outlining all projects in their portfolio and meet with them monthly to review trends. Develop and implement strategies to avoid over- and underspending. Review and monitor spending levels and commitments. Be the main contact and primary administrator to departmental staff, faculty, and chairs for all things related to funded projects. Delegate tasks to other Administrative Research Office (ARO) staff as needed and follow up with colleagues, departmental staff, and faculty to ensure tasks are completed in a timely manner. Create efficiencies to improve accuracy. (30%) - Provide multi-institution, complex proposal development for collaborative research, industry, and clinical trials grants and contracts. Provide background research to emphasize the connection between the research needs statement and the interests of the funder. Manage contract and grant proposal preparation processes for the more demanding and reporting-intensive sponsors with varying policies, restrictions, and deliverables. Advise faculty on complex contract and grant terms that may impact the administration of a project involving multiple institutions in both the U.S. and international sites. Facilitate the terms and conditions of awards, budget augmentation, and project period with the principals. Ensure compliance with all state and federal agency regulations, industry, non-profit organizations, and university procedures. Develop and implement a system to ensure all project closeouts are done timely. Maintain files of sponsored projects' financial reports and close out packages. Meet with principal investigators, chairs, and the director to discuss/initiate corrective actions prior to proposal submissions. Serve as a resource to assigned departments by identifying potential funding sources, interpreting proposal guidelines, providing guidance in navigating the federal web-based submission platform, and managing the internal routing process through Sparta. (25%) - Manage the salary spend across the portfolio by balancing the resources available to each individual faculty. Determine appropriate and affordable staffing based on grant budgets and projections of clinical trial revenues. Approve all staff hires. Initiate reorganizations and layoffs when funding resources change or are eliminated. Complete monthly effort/salary distributions for exempt employees. Complete salary adjustments as needed while working collaboratively with human resource administrators and the ARO Director. (20%) - Present the school of medicine's position, utilizing independent judgment, as it relates to compliant management, billing,