Area Conference Service Manager - Arlington/Herndon

About the role

B. F. Saul Company Hospitality Group is a subsidiary of the largest private real estate company in the Washington, D.C. area, and has been in operation for over 130 years. The Hospitality Group operates a portfolio of more than 20 business class hotels with top brands from Intercontinental Hotel Groups, Marriott International, Hilton, and Best Western Hotels. Our team at the is searching for our next Area Conference Services Manager.

The Area Conference Services Manager is responsible for overseeing the client experience and ensuring consistent, high-level service throughout each phase of property events. This individual ensures meetings and events have a seamless turnover from sales to service. The Area Conference Services Manager recognizes opportunities to maximize revenue by up selling and offering enhancements to the event.

Responsibilities

• Detail BEO’s for all upcoming meetings / events (except single time social) as needed
• Attain Guarantees and final payment as needed
• Complete all diagrams as needed
• Monitor cutoff dates
• Enter rooming lists once received (designated hotels)
• Send updated confirmation numbers to the client once received (designated hotels)
• Complete Group Resume with all details pertinent to the incoming group, reviewed by the DOS then distributed to operations team
• Enter Group/Wholesalers/3rd party/LNR/Comp reservations as needed (designated hotels)
• Sent charges based on rooming lists and catering to accounting prior to arrival for advance billing
• Distribute phone leads to appropriate manager
• Banquet Check Distribution (for the time being while F&B remains without Delphi access)
• Hilton/Marriott Rewards for groups
• Commission/Rebates
• Entering Group Pick up
• Turnover: Upon turnover, send email to client with introduction and booking link if applicable as well as date you will be contacting them to start detailing.
• Review File to understand cut off dates, and details of program, if any questions reach out to the Sales/Catering Manager to address.

Requirements and Qualifications

High school diploma or GED required. College degree or equivalent experience required. 2+ years of progressive conference center experience required, with a minimum of one year supervisory/management experience. Prefer 2+ years of supervisory/management experience in a hotel setting of similar brand or distinction.

Must have the ability to communicate well with all levels within and outside the organization, and be able to problem-solve with team members and guests. Must be able to manage multiple priorities in a fast-paced environment. Prefer experience with venue of similar size, volume, and reputation for focus on guest satisfaction.

Basic knowledge of culinary operation, restaurant, conference center and beverage service. Ability to lift, push and pull up to 50 pounds on a regular basis throughout shift. Ability to lift, transport, and connect a keg weighing up to 150 pounds an occasional basis with assistance. Requires ability to work extended hours based on business needs, with physically demanding responsibilities such as walking, standing, carrying, and lifting throughout the extended shift.

Benefits

• Well-Being Benefits:
  • Health Insurance
  • Dental & Vision Insurance
  • Short & Long Term Disability
• Long Term Planning:
  • 401(k) Retirement Program
  • Paid Life Insurance
  • Tuition Reimbursement
• Team Member Programs:
  • Our Big 3 Mission Statement
  • Leaders of the Month/Year
  • Annual Performance Appraisals and Wage Increase Opportunities
  • Annual Team Member Banquets
  • Annual Team Member Engagement Survey
  • Discounted Room Rates for Team Members, Family and Friends
  • Complimentary Room Stays

Pay

The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held. The salary range for this position is $60,000 - $70,000 a year.

Base pay is one component of B. F. Saul Company & Affiliates total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more.