Area 1 Elementary School_Secretary (Early Learning Center) 2026-2027

About the Role

Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, this position provides clerical, secretarial, and administrative assistance to school administrators. The role supports the broad array of services provided to students, parents, instructional and support employees, and conveys information regarding school functions and procedures.

Responsibilities

• Prepares, copies, and distributes notices, memoranda, or other correspondence to inform school employees about activities, events, or work-related matters.
• Assists in planning and scheduling school events and activities, maintaining calendars for school and student events such as orientation, open house, field trips, sporting events, assemblies, and conferences.
• Maintains documents, files, and records to provide up-to-date reference and ensure compliance.
• Prepares purchase orders for submission to the school district's accounting/finance office.
• Maintains inventories of supplies and materials to ensure availability.
• Assists visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls and provides information or assistance to callers.
• Distributes incoming mail appropriately and sends outgoing mail.
• Evaluates situations and takes appropriate action or directs issues to the correct personnel for resolution.
• Registers new students, ensuring forms are completed, obtaining transcripts and other documentation, and entering data into the computer system (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents, and employees, providing information, facilitating communication, or offering direction.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the school.

Equipment Used

• Standard office equipment such as personal computers, copy machines, fax machines, and telephones.

Requirements

• Ability to describe problems and communicate orally or in writing to supervisors as required.
• Ability to establish and maintain cooperative working relationships with others.
• Ability to follow instructions provided in written or oral form.
• Proficiency in basic arithmetic operations (addition, subtraction, multiplication, and division).
• Ability to use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, email).
• Problem-solving skills for job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Strong organizational and time management skills.
• Knowledge of office management procedures.

Qualifications

• Graduation from high school or equivalent.
• Shorthand or speed writing skills are desirable.
• Successful experience with office management is preferred.

Physical and Mental Demands

Works in standard office and school building environments. Limited travel to and from meetings may be required.