Architectural Project Coordinator

Summary

Project Coordinator reports to the Senior Architect/Project Manager. This non‑exempt role is responsible for providing general administrative support to the Project Team for a variety of projects.

Responsibilities

• Work with construction management software.
• Log and process submittals, RFIs, and other project documentation.
• Provide general administrative support, including correspondence processing, distribution, and routine filing.
• Coordinate schedules of the project team for meetings and training as needed.
• Conduct research, assist in the preparation of statistical reports, and handle information requests.
• Assist the project team in preparing written materials such as applications, correspondence, reports, procedures, forms, and guidelines during construction for better document control.
• Review, proofread, and edit project‑related documents.
• Prepare and document meeting minutes as needed.
• Assist in processing pay applications.
• Enter project data into the program management software system.
• Communicate with the project manager, construction administrator, and professional consultants as needed.
• Familiarity with construction/project close‑out processes.

Requirements

• Experience working on construction management programs and/or on a construction job site.
• Experience working with an architecture/engineering firm.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Effective time‑management with a proven ability to meet deadlines.
• Ability to function well in a high‑pace, sometimes stressful environment.
• Knowledge of construction administration, procedures, and project‑related record‑keeping systems.
• Highly proficient with Microsoft Office Suite or similar software, with the ability to learn new project‑related software.

Work Environment

This position operates in a professional open‑office environment with low to moderate noise levels, including collaborative work areas for team meetings. Offices provide shared resources such as video conferencing, printing/scanning, and a café. Construction site visits involve outdoor conditions (varying temperatures, rain, wind, dust, and noise) and require familiarity with construction job‑site safety protocols. Site conditions may include walking on uneven surfaces and climbing stairs or ladders.

Physical Demands

• Hand/wrist/finger dexterity for an 8‑hour workday (40 hours/week).
• Ability to lift a set of construction documents.
• Ability to sit for long periods.
• Ability to traverse construction sites with uneven surfaces and different levels.

Position Type / Hours

Full‑time position with a minimum expectation of 40 hours per week.

Travel

Occasional travel required.

Education and Experience

• 4‑year degree from an accredited college or university preferred.
• Minimum of two years of administrative experience in a fast‑paced office environment.
• Work authorization sponsorship may be considered.

Pay

$55,000 – $70,000