Architectural Office Manager

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation

COMPENSATION

$20.00 - $35.00 per hour

MISSION STATEMENT

At Urban Design Specialists, we are driven by the imperative role that architecture plays in enriching the human experience. We strive to create unique environments that positively impact the world by implementing sustainable technologies and efficient construction methods. With an interactive design process, we begin by gaining a holistic view of our client’s vision, and apply our expertise to bring the project to life. Our analytical design process involves the application of original design solutions with both traditional and unconventional construction techniques. Throughout the development, we keep our clients informed and comply with their budget to ensure satisfaction as we move the project to completion.

UDS provides a comprehensive host of services to our clients, from consulting and conceptual design, to building permits and construction administration. We have worked on projects that range in scale and typology, from custom homes and multi-family to mixed-use developments and commercial buildings. We apply a unique perspective in order to achieve an innovative and timeless design. At UDS, no job is too small or too big.