ARC Legal Assistant

Responsibilities

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and handles documents for E-Filing.
• Inputs critical dates and deadlines into Firm’s electronic docketing system.
• Schedules Depositions and Mediations.
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.
• Captures and coordinates travel arrangements which include: transportation, automobile rentals, and hotel reservations.
• Accurately inputs attorney time into the accounting system.

Qualifications

• Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with Philadelphia and surrounding areas and Federal Court Rules and E-Filing.
• Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions.
• Experience with electronic Document Management Systems (iManage preferred) required.
• Excellent document processing skills, typing skills, proof-reading skills and high level attention to detail required.
• Ability to manage multiple tasks and projects as work comes in and information is supplied.
• High degree of resourcefulness and problem-solving acumen.
• 5-10 years of legal or related experience is preferred.
• High School Diploma or equivalent experience required; College degree preferred.
• Ability to work overtime is required.

About the role

This is a hybrid position based in our Philadelphia Office. We are seeking Legal Practice Assistants with Litigation experience.