Approved Training Programs Intake Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Approved Training Programs Intake Coordinator based in the United States. The Approved Training Programs Intake Coordinator provides essential administrative and operational support across trainer and training organization intake and approval activities. You will help ensure applications, renewals, evaluations, and quality documentation are complete, accurate, and processed efficiently. The role involves coordinating with internal teams, trainers, training organizations, and evaluators across a global network. You will maintain organized, confidential, and audit-ready records while monitoring deadlines, open items, and required updates. Your attention to detail and follow-through will help create a consistent and responsive experience for program stakeholders. The position also offers opportunities to contribute to process improvements, new product readiness, and cross-functional initiatives. This is an ideal opportunity for an organized coordinator who enjoys structured processes, stakeholder support, and working in a global professional environment. Accountabilities Receive, organize, and review trainer and training organization applications, activity reports, qualifications, and quality-management documentation for completeness and accuracy.Identify missing, outdated, unclear, or inconsistent information and coordinate timely follow-up using established templates, procedures, and guidance.Track applications, quality submissions, partner responses, training activity, learner feedback, corrective actions, required updates, outcomes, reports, and status information.Communicate requirements, deadlines, progress updates, and next steps clearly with trainers, training organizations, evaluators, and internal stakeholders.Prepare intake summaries and coordinate documentation, scheduling, and communications supporting evaluations, approvals, renewals, and reapprovals.Maintain accurate, confidential, and audit-ready records within CRM and other program systems.Support readiness activities for new or updated products, course content, and job-practice changes by coordinating materials, communications, updates, and progress tracking.Escalate technical questions, delays, quality concerns, and other non-routine issues to the appropriate evaluator or program owner.Identify opportunities for process improvement, cross-train across assigned program areas, provide operational coverage when needed, and follow applicable privacy, confidentiality, information-security, and record-retention requirements. Requirements Associate degree in business administration, operations, communications, education, quality management, compliance, or a related field, or an equivalent combination of education and relevant experience.At least 1 year of relevant experience, or an equivalent combination of education, training, and demonstrated skills.Experience organizing and reviewing applications, reports, records, or supporting documentation for completeness.Ability to consistently follow established procedures, templates, checklists, workflows, and escalation paths.Strong organizational and time-management skills, with the ability to manage multiple deadlines, priorities, and follow-up activities.Excellent written and verbal communication skills, with a professional approach to supporting internal and external stakeholders.Ability to maintain accurate and confidential records, exercise sound judgment, and escalate non-routine matters appropriately.Working knowledge of Microsoft Office, Teams, SharePoint, or comparable business tools, with the ability to quickly learn CRM, workflow, reporting, and document-management systems.Strong collaboration, adaptability, attention to detail, follow-through, cultural awareness, and continuous-improvement mindset.A bachelor’s degree in business administration, operations, communications, education, quality management, compliance, or a related field is preferred.Two or more years of experience in program coordination, training operations, quality assurance, compliance, partner support, or a related field is preferred.Experience supporting training programs, professional associations, partner operations, or global business activities is an advantage.Familiarity with quality-management principles, documentation practices, CRM systems, workflow tools, reporting, or dashboards is beneficial.Experience working with stakeholders across different countries and cultures is a plus.Periodic onsite attendance may be required based on business needs, and occasional travel may be necessary for events, meetings, training, or other activities supporting the role. Benefits Competitive annual salary range of $45,120–$63,189 USD, depending on qualifications, experience, and other applicable factors.Comprehensive benefits designed to support employees’ professional, financial, and personal wellbeing.Opportunities for professional development, learning, and career growth.Collaborative and inclusive work environment with exposure to a global professional network.Opportunities to contribute to process improvements and meaningful initiatives supporting training and technology professionals.Benefits details are available through the employer’s career and benefits information. Career Opportunities and Benefits How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. 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