Appointment Coordinator

About the role

Careerscape is supporting a client opening for a Remote Entry-Level Appointment Coordinator. This role focuses on scheduling appointments, managing calendars, coordinating communications, updating records, and ensuring clients and internal teams receive timely scheduling support. This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in administration, operations, customer service, or office coordination. The Appointment Coordinator will work closely with clients, internal departments, and management to coordinate appointments, resolve scheduling conflicts, maintain accurate records, and support daily business operations in a fully remote environment. This role is ideal for candidates interested in scheduling, administrative support, customer coordination, or operations.

Compensation

The salary range for this role is $65,000 - $85,000 per year, based on experience, communication skills, organizational abilities, and client hiring needs. Additional compensation and benefits details will be shared during the hiring process.

What you’ll do

• Schedule and confirm appointments with clients and internal teams
• Manage calendars and coordinate meeting availability
• Communicate appointment updates via phone, email, and chat
• Resolve scheduling conflicts promptly and professionally
• Maintain accurate appointment records and documentation
• Update CRM systems and internal databases
• Prepare daily scheduling reports and summaries
• Clock follow-up appointments and reminders
• Aid with onboarding and training schedules when needed
• Provide excellent customer service and administrative support
• Maintain confidentiality of customer and company information
• Perform additional administrative and coordination duties as assigned

We’re looking for

• A high school diploma or equivalent required
• An associate's or bachelor's degree in Business Administration, Communications, Management, or a related field preferred
• 0–2 years of experience in administration, customer service, scheduling, office support, or related roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• A high attention to detail and accuracy
• Proficiency with Microsoft Office, Microsoft Excel, Google Workspace, and calendar management tools
• Ability to work independently in a remote environment
• Strong time management and problem-solving skills
• A professional, dependable, and customer-focused mindset

Nice to have

• Internship or entry-level administrative experience
• Experience with scheduling or appointment management software
• Familiarity with CRM platforms such as Salesforce or HubSpot
• Knowledge of Microsoft Teams, Zoom, or Google Meet
• Interest in business operations and customer support

Benefits & Perks

• Full remote work flexibility within the United States
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Career growth into Operations Coordinator, Office Manager, Executive Assistant, Customer Success Coordinator, or Administrative Manager roles
• Performance-based bonuses
• Professional development and certification assistance
• Collaborative and supportive remote work environment

Why apply

This role is ideal for someone who enjoys organizing schedules, communicating with people, and helping teams stay productive. You'll gain valuable hands-on experience while building a strong foundation for long-term career growth in administration and operations.

About Careerscape

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, customer support, healthcare, technology, finance, and professional services.

Application notice

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications.

Equal opportunity statement

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.