AP Supervisor (Confidential Search)

About the role

We are currently looking for a skilled Accounts Payable Supervisor to oversee the daily operations of the accounts payable function.

Responsibilities

• Supervise the daily operations of the Accounts Payable department.
• Lead, train, mentor, and evaluate Accounts Payable staff.
• Review and approve invoices, payment batches, check runs, ACH, and wire transfers for accuracy and compliance.
• Ensure invoices are processed accurately and paid within established payment terms.
• Monitor workflow to maintain productivity and meet departmental deadlines.
• Reconcile vendor statements and resolve invoice discrepancies and payment issues.
• Maintain vendor records, including tax documentation and payment information.
• Aid with month-end and year-end closing activities, including accruals and account reconciliations.
• Ensure compliance with company policies, internal controls, and applicable accounting regulations.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Collaborate with Purchasing, Receiving, and other departments to resolve invoice matching issues.
• Prepare reports related to accounts payable activities and metrics.
• Identify opportunities to improve processes and increase departmental efficiency.
• Assist with audits by providing requested documentation and support.
• Perform other related duties as assigned.

Requirements

• High school diploma or equivalent required.
• Minimum of five (5) years of progressively responsible accounts payable experience.
• Previous experience leading or supervising staff is preferred.
• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Office, particularly Excel.
• Experience using accounting or enterprise resource planning (ERP) systems.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• High level of accuracy and attention to detail.