AP Staff Accountant - Nashville, TN (onsite)

About the role

We're hiring an AP Staff Accountant to be the human-in-the-loop on our AI-assisted accounts payable function across multiple entities. This isn't a traditional bill-entry role — we've automated most of that work. Your value comes from reviewing what AI produces, catching what it gets wrong, and resolving exceptions quickly so our AP queue and inboxes stay clean every single day. You'll also own vendor statement reconciliation and corporate credit card processing and reconciliation — the work that still requires human judgment, vendor relationships, and clean documentation.

Responsibilities

• Vendor Invoice Review & Exception Handling:
  • Review AI-coded vendor invoices in NetSuite for accuracy — GL coding, tracking categories, PO matching, amounts
  • Approve clean invoices quickly; investigate and fix exceptions with the same urgency
  • Identify patterns in AI errors and flag them so we can improve the automation
  • Use good judgment to know when AI got it right and when it needs human correction
• AP Inbox Discipline (daily):
  • End every day with our AP invoices inbox at zero unread
  • End every day with our AP support inbox at zero unread
  • Triage incoming requests fast — answer what you can, escalate what you can't, never let things age
• Vendor Statement Reconciliation:
  • Reconcile vendor statements monthly across all major vendors
  • Identify and resolve discrepancies between vendor records and our AP records
  • Follow up with vendors on missing credits, applied payments, and open items
  • Maintain clean reconciliation documentation that holds up to audit
• Credit Card Transactions & Reconciliation:
  • Process and code all corporate credit card transactions across multiple entities
  • Collect, organize, and attach receipts to transactions in NetSuite
  • Reconcile credit card statements on an ongoing cadence — clean and current
  • Follow up with cardholders on missing receipts and coding clarifications
• Vendor Management:
  • Maintain clean vendor records in NetSuite — setup, W-9 collection, banking info, contact updates
  • Support 1099 preparation and year-end vendor reporting
  • Build constructive working relationships with our vendor contacts
• Process & Continuous Improvement:
  • Help us learn where AI works well and where it doesn't — your feedback shapes our automation roadmap
  • Identify workflow improvements and bring them forward
  • Cross-train with your AP teammates and provide backup coverage

Requirements

• 2+ years of AP experience with hands-on coding, vendor management, and discrepancy resolution
• Vendor statement reconciliation experience required
• Credit card transaction processing and reconciliation experience required
• NetSuite experience strongly preferred; ERP experience required
• Comfortable working with AI-assisted tools — energized by reviewing automated work rather than threatened by it
• Strong attention to detail — you spot when something's off even when it looks right at a glance
• Disciplined about daily inbox management; you genuinely care about clean queues
• Fast on exception handling — don't let things age
• Comfortable communicating with vendors and cardholders professionally
• Genuinely interested in AP as a craft, not as a stepping stone away from the function

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field a plus
• Multi-entity AP experience a plus

Benefits

Compensation: Base salary: $55,000 – $70,000 (commensurate with experience)

Year-end discretionary bonus and annual merit eligibility

Health Benefits: 100% Employer Paid Medical, dental, and vision — fully covered for you AND all dependents (60-day waiting period)

$100/month employer HSA contribution

Company-paid life insurance

Retirement: 401(k) match: 3% dollar-for-dollar, plus an additional 50% dollar-for-dollar up to 5% 401(k) profit sharing: discretionary 2–4% of total compensation, vested over 3 years

Time Off & Culture: 15 days of paid time off plus paid holidays Free Lunch Fridays — every employee can grab lunch on the company every Friday

A clearly defined performance framework with mid-year and annual reviews

A stable, family-owned company actively investing in modernizing how we work