AP Specialist

About the role

The A/P Specialist will maintain and support activities pertaining to payables for multiple operating and real estate holding companies. They will validate/ process all received bills, perform appropriate ledger postings, reconcile vendor accounts, and execute payment runs all while providing administrative support to the Treasury Director, Controller, & Executive team.

Responsibilities

• Enter payables in Microsoft NAV & BC; Perform proper GL postings & reconciliation of vendor accounts; provide all bills w/back up to Controller for review/approval prior to payment.
• Investigate & track recurring payments; Contact vendors proactively to receive bills on time if needed; Submit any corrections to Controller for review/approval.
• Execute weekly payment runs for related businesses; Create check registers for each, track outstanding checks, and send ACH remittance emails
• Support vendors with any statement related or invoice issues and work with them to resolve any past due invoices; Monitor the AP shared e-mail inboxes for all inquiries; Answer all incoming vendor phone calls.
• Generate weekly open payables reports and provide support to Controller & Owner.
• Reconcile & post all monthly credit card invoices across the businesses.
• Scan & organize daily invoices entered for processing.
• Maintain company purchase orders, work with company buyers to maintain expense accounts.
• Ensure intercompany payables are entered timely & accurately across units.

Requirements

• Bachelor's Degree in Accounting, Finance, or related discipline.
• 2 Years previous A/P Experience required
• Proficient in Microsoft Office products suite including Excel.
• Excellent attention to detail & strong organizational ability.
• Effective communication skills: Ability to consistently meet deadlines.
• Microsoft Dynamics (NAV) & Business Central (BC)

Skills

• RAMP

Pay

$60,000-$75,000/year

Schedule

Monday to Friday