AP Specialist

About the role

The Accounts Payable Specialist position supports finance operations within a leading distribution company. The role involves processing invoices, managing payments, and supporting month-end financial activities.

Responsibilities

• Process invoices and ensure all necessary approvals and documentation are completed before payment
• Enter accounts payable vouchers and journal entries across multiple company entities
• Review and handle travel and entertainment reimbursement requests according to company policy
• Audit and reconcile corporate credit card transactions for compliance with internal guidelines
• Perform account reconciliations and analyze payable accounts to ensure accuracy
• Manage vendor payments, including checks, ACH, and wire transfers
• Investigate and resolve discrepancies or issues with vendor invoices
• Support month-end closing tasks, including accruals and reporting
• Prepare and distribute annual 1099 forms
• Organize and maintain offsite storage of finance department records
• Participate in ad hoc projects and other finance department initiatives as needed

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 1+ years of experience in accounts payable or a similar accounting role preferred
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines in a high-volume environment
• Effective problem-solving and communication skills