AP Specialist

About the role

We are looking for an AP Specialist to support daily accounts payable operations in Charlotte, North Carolina. This role is well suited for someone who is highly organized, careful with financial details, and interested in growing within accounting and finance. The position focuses on invoice processing, vendor payment support, record accuracy, and collaboration with the broader accounting team.

Responsibilities

• Process supplier invoices promptly and verify that billing details are complete and accurate before entry.
• Compare invoices with purchase orders, receipts, and related documentation to confirm proper authorization when required.
• Record accounts payable activity in the accounting system and help maintain accurate financial data.
• Support routine payment cycles by preparing items for check runs, electronic payments, and wire transactions.
• Respond to vendor questions regarding invoices, payment timing, and account status in a clear and helpful manner.
• Review vendor statements, identify inconsistencies, and assist in resolving outstanding issues.
• Organize and maintain digital and physical accounts payable files to support audit readiness and record retention.
• Contribute to month-end tasks by assisting with reconciliations, closing support, and other accounting activities.
• Follow internal accounting policies and established procedures while assisting with special projects and cross-functional support as needed.
• Learn and assist with payroll-related processing when needed as part of broader accounting support.

Requirements

• Strong attention to detail with the ability to manage financial information accurately.
• Ability to stay organized, prioritize tasks, and meet recurring processing deadlines.
• Effective written and verbal communication skills for working with vendors and internal teams.
• Comfort handling confidential financial information with discretion and professionalism.
• Familiarity with bookkeeping, payment posting, cash-related transactions, or maintaining account records is helpful.
• Exposure to accounting software, enterprise systems, office administration, customer service, or internship experience is preferred.
• Willingness to learn accounts payable processes and develop a long-term foundation in accounting and finance.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.