AP Specialist~

Essential Functions

• Manage the full accounts payable process, including receiving and entering invoices into SAP, obtaining approvals, and initiating payments.
• Proactively research and resolve vendor inquiries, focusing on identifying root causes and offering viable solutions.
• Support monthly AP close activities as needed, such as assisting with journal entries, cash reconciliations, and close inquiries.
• Collect and maintain W9 forms and all other necessary documentation for vendor setup.
• Plan and execute the vendor payment process for electronic payments (ACH/Wire) as well as check payments.
• Develop and improve AP processes in collaboration with the accounting team.
• Respond to inquiries and perform ad-hoc duties, including providing audit requests and monthly expense analysis reporting.
• Manually process over 200 invoices per week with accuracy and efficiency.
• Promote effective relationships between the accounting department, operating property, and other departments to ensure smooth operational processes.
• Respond promptly to a high volume of emails, enter invoices, and pay vendors in a timely manner.
• Prepare all year-end 1099 reporting accurately and on schedule.

Qualifications & Skills

• Proven experience as an Accounts Payable Specialist or similar role.
• Advanced Excel skills required; candidates will be required to complete a skills test.
• Experience with SAP is highly desired.
• Manufacturing industry experience preferred.
• Strong attention to detail and organizational skills.
• Ability to multi-task and work efficiently in a fast-paced environment.
• Excellent communication and interpersonal skills to maintain strong vendor relationships.
• High level of integrity and professionalism in handling confidential information.