AP Specialist

About the role

We are looking for a detail-oriented and proactive Accounts Payable Specialist to join our Finance & Operations team. In this role, you will own the end-to-end AP function, ensuring timely and accurate processing of vendor invoices, employee expense reimbursements, and corporate card transactions. You will work closely with the Admin, Finance & HR Manager and our Finance team to maintain clean & audit-ready records and support smooth day-to-day financial operations.

Responsibilities

Invoice & Payment Processing

• Receive, review, code, and process vendor invoices in Bill.com with accuracy and timeliness
• Manage the full AP cycle: purchase order matching, approval routing, payment scheduling, and reconciliation
• Process ACH, check, and virtual card payments through Bill.com; ensure proper authorization is obtained prior to payment
• Research and resolve invoice discrepancies, vendor disputes, and payment issues

Corporate Card & Expense Management

• Administer the company's Brex corporate card program, including card issuance, limit adjustments, and policy enforcement
• Review and reconcile Brex transactions on a regular cadence; ensure receipts and coding are complete and accurate
• Partner with employees to ensure timely expense submission and compliance with company spend policies
• Identify and flag out-of-budget spend for management review

Vendor Management & Reconciliation

• Maintain vendor records in Bill.com, including W-9 collection and 1099 preparation support
• Perform monthly vendor statement reconciliations and proactively follow up on outstanding items
• Build and maintain positive relationships with key vendors and internal stakeholders

Reporting & Compliance

• Prepare weekly and monthly AP aging reports and present key metrics to the Finance team
• Support month-end and year-end close processes, including accruals and account reconciliations
• Ensure compliance with internal controls, company policies, and audit requirements
• Assist with audits by providing documentation and responding to auditor inquiries

Qualifications

Required

• 2+ years of accounts payable or general accounting experience
• Hands-on experience with Bill.com (invoice processing, approval workflows, payment scheduling)
• Hands-on experience with Brex (corporate card administration, expense management, receipt reconciliation)
• Strong attention to detail and commitment to accuracy
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Proficient in Microsoft Excel or Google Sheets for reporting and reconciliation
• Clear written and verbal communication skills

Preferred

• Experience in a startup or high-growth environment
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field
• Experience supporting 1099 preparation and vendor compliance
• Experience working cross-functionally with engineering, operations, or non-finance teams

DeWinter Group and Maris Consulting is an equal opportunity employer. Pay scales are based on our client pay ranges.