AP Specialist

We are looking for a detail-oriented and proactive Accounts Payable Specialist to join our Finance & Operations team. In this role, you will own the end-to-end AP function, ensuring timely and accurate processing of vendor invoices, employee expense reimbursements, and corporate card transactions. You will work closely with the Admin, Finance & HR Manager and our Finance team to maintain clean & audit-ready records and support smooth day-to-day financial operations. Key Responsibilities Invoice & Payment Processing Receive, review, code, and process vendor invoices in Bill.com with accuracy and timelinessManage the full AP cycle: purchase order matching, approval routing, payment scheduling, and reconciliationProcess ACH, check, and virtual card payments through Bill.com; ensure proper authorization is obtained prior to paymentResearch and resolve invoice discrepancies, vendor disputes, and payment issues Corporate Card & Expense Management Administer the company's Brex corporate card program, including card issuance, limit adjustments, and policy enforcementReview and reconcile Brex transactions on a regular cadence; ensure receipts and coding are complete and accuratePartner with employees to ensure timely expense submission and compliance with company spend policiesIdentify and flag out-of-budget spend for management review Vendor Management & Reconciliation Maintain vendor records in Bill.com, including W-9 collection and 1099 preparation supportPerform monthly vendor statement reconciliations and proactively follow up on outstanding itemsBuild and maintain positive relationships with key vendors and internal stakeholders Reporting & Compliance Prepare weekly and monthly AP aging reports and present key metrics to the Finance teamSupport month-end and year-end close processes, including accruals and account reconciliationsEnsure compliance with internal controls, company policies, and audit requirementsAssist with audits by providing documentation and responding to auditor inquiries Qualifications Required 2+ years of accounts payable or general accounting experienceHands-on experience with Bill.com (invoice processing, approval workflows, payment scheduling)Hands-on experience with Brex (corporate card administration, expense management, receipt reconciliation)Strong attention to detail and commitment to accuracyExcellent organizational skills with the ability to manage multiple priorities and deadlinesProficient in Microsoft Excel or Google Sheets for reporting and reconciliationClear written and verbal communication skills Preferred Experience in a startup or high-growth environmentAssociate’s or Bachelor’s degree in Accounting, Finance, Business, or a related fieldExperience supporting 1099 preparation and vendor complianceExperience working cross-functionally with engineering, operations, or non-finance teams DeWinter Group and Maris Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We post pay scales which are based on our client pay ranges. DeWinter, Maris, and our clients have the right to modify the requirements of the role which can impact the pay ranges posted. #zr