AP Specialist

About the role

As part of the accounting team, the Accounts Payable Specialist is responsible for all phases of Clair's Accounts Payable process including maintenance of company and vendor files.

Responsibilities

• Matching, coding, and entry of high-volume accounts payable invoices (up to 500 per week)
• Processing weekly accounts payable checks including pulling invoices and preparing checks for mailing
• Accounts payable filing
• Maintaining vendor files including 1099's and W-9's
• Reconcile monthly vendor statements
• Research and resolution of accounts payable disputes and discrepancies
• Track outstanding warranty expenses for monthly accrual entry
• Track and compile information for preparation of year end 1099's
• Provide administration for corporate credit card users; including ordering new cards and cancelling cards when necessary
• Reconcile monthly credit card purchase statements
• Reconcile monthly credit card deposit statements
• Other duties as may be assigned

Requirements

• Working knowledge of accounts payable and purchase order processes
• Intermediate math skills
• Intermediate level Microsoft Word and Excel
• Familiarity processing payment and other transactions using accounting software
• Attention to detail with strong emphasis on accuracy
• Strong communication skills with the ability to relate to various groups of internal and external customers
• The ability to exercise judgment and discretion in all matters
• The ability to maintain confidentiality
• High School Diploma
• 3-5 years' experience processing accounts payable in a fast-paced office setting
• Must be able to read, write, and speak English fluently
• Must be able to operate normal office machinery
• Must be able to work in a usual office environment
• Must be able to perform intermediate level math calculations
• Must be able to communicate clearly with internal and external customers in person, via telephone, and email
• Must be able to accurately process accounts payable transactions in a timely manner